Pierson Computing Connection, Inc., is a woman-owned technology services company headquartered in Mechanicsburg, PA. We specialize in ProAVL design and installation, AVL installation, configuration services, and hardware sales for our customers located throughout the East Coast.
You’ll love our vibrant culture centered on our values: Care, Be Honest, and Work as a Team.
Location
10 Long Lane, Mechanicsburg, PA 17050.
Hourly Wages
$20.00-22.00/hour
Job Summary
The Accounts Payable Coordinator is responsible for the timely and accurate payment of monies owed to suppliers and vendors.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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Verify invoices, match purchase orders, reconcile statements, and enter vendor payables into the ERP.
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Generate approved vendor payments by Wednesday. Process and/or schedule approved vendor payments through check, ACH, auto-pay, and vendor portals to ensure timely payments, avoid late penalties, and capture early-payment discounts.
- Be aware of vendor disputes and budgetary restrictions resulting in the need to delay payments.
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Maintain the accounts payable vendor relationships, negotiate terms, and troubleshoot billing discrepancies and payment inquiries. Ensure vendor documents and electronic versions of W-9s are on file.
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Responsible for daily monitoring of the accounts payable mailbox for incoming bills.
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Reconcile credit card statements, such as AMEX, Bill.com, and WEX, and enter transactions in the ERP.
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Add/order cards and delete employee credit card access as directed by Human Resources.
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Assist with fleet management, including tracking and paying for vehicle registrations and adding and deleting vehicle insurance.
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Maintain standard operating procedure (SOPs) documents associated with this position.
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Pick up mail from the post office as needed.
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Ensure compliance with all internal accounting controls and financial regulations.
- Other duties as assigned.
Competencies
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Possess intermediate-level competency with general computer, ERP systems, and Microsoft systems and applications, including Word, Excel, and Outlook, and strong data management and spreadsheet skills.
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Effectively present information and write reports, business correspondence, and procedure manuals in a positive, clear, concise, and professional manner and respond to questions from customers, vendors, and employees in a manner understandable to someone without similar financial knowledge.
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Maintain confidentiality in all matters.
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Speak clearly and persuasively in all situations; listen and seek clarification.
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Define problems, collect data, establish facts, and draw valid conclusions.
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Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
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Make routine decisions in accordance with Pierson’s policies and SOPs.
Supervisory Responsibilities
This position has no supervisory responsibilities.
Required Education and Experience
The following requirements are job-related and consistent with business necessity.
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High school diploma or GED.
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One to three years of experience in an accounts payable role.
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One to three years of experience in the Essential Functions and Competencies, including the use of accounting software or an ERP.
- Class C (passenger vehicle) driver’s license.
Preferred Education and Experience
The following requirements are job-related and consistent with business necessity.
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Any previous experience using NetSuite.
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More than three years of experience in an accounts payable role.
- Associate degree in Accounting.
Additional Eligibility Requirements
Upon offer of employment, the selected candidate must pass a pre-employment drug test and Federal Criminal History, Pennsylvania State Police Criminal Record, and Pennsylvania Child Abuse History Certification background checks at Pierson’s expense.
Position Type/Expected Hours of Work
This is an hourly, part-time, overtime-eligible position. The work schedule is 20-24 hours per week. The preferred work schedule is Monday through Wednesday, between 8 a.m. to 4:30 p.m., with a 30-minute unpaid lunch. A schedule will be determined between the employee and the manager that may be different than the preferred schedule, but any schedule must include working on Wednesdays. The weekly schedule may be adjusted due to work days that fall on holidays for which Pierson closes. Some overtime is possible with management approval.
Travel
Less than 10%. Travel is primarily local during the business day, if needed. Travel in a personal vehicle will be reimbursed at the IRS mileage rate if a company vehicle is not available.
Reports To
This position reports to the Accounting Manager.
Other Duties
This job posting is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job and may vary by location. Duties, responsibilities, and activities may change at any time with or without notice.
Benefits
This position is eligible for the following benefits:
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4% 401(k) match.
- All employees are eligible for Pierson’s employee assistance program, which provides free mental health, financial, and legal counseling.
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Emergency access to your pay prior to payday through ZayZoon.
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Owen, the office dog.
We are Social
Find out more about Pierson Computing Connection, Inc. and interact with us at www.pierson.it, like us on Facebook (@PiersonCCi), TikTok (@owentheofficedog) and X (@piersoncci), and follow us on LinkedIn (pierson-computing-connection-inc), YouTube (@PiersonCCI), and Instagram (@pierson_it).
More Information
Pierson is an Equal Opportunity Employer. The full job description and equal opportunity employment statements are available upon request.
Applicants must meet the 1949 Act 14 Public School Code requirements. https://www.palegis.us/statutes/unconsolidated/law-information/view-statute?SESSYR=1949&SESSIND=0&ACTNUM=14&SMTHLWIND=&CHPT=1&SCTN=11&SUBSCTN=. You must review the requirements in the link before applying.
If you are selected for an interview, you will receive a text and an email requesting that you call to schedule an interview. Do not ignore these, as they are the only notifications you will receive. If you do not respond, your application will be rejected approximately a week after the notifications are sent due to unresponsiveness and will eliminate you from future consideration. Responding quickly and following directions are important to our culture.
