Position Purpose: The Staff Accountant plays a crucial role in supporting the day-to-day
accounting operations of the Business Office. This role ensures the integrity and accuracy of the
accounting and financial records of the School.
Essential Responsibilities:
- Actively support and advance the mission and vision of Carrollwood Day School
- Maintain accurate vendor files and set up new vendor files, as applicable, including
obtaining W-9 forms, contracts, and any other necessary vendor documentation
- Responsible for annual 1099 reporting and providing the required vendor
documentation necessary for the annual Workers Compensation audit
- Manage the processing of cash receipts, including but not limited to, preparing the
weekly bank deposit and posting miscellaneous cash receipts
- Coordinate with school departments to assess needs for on-campus events and ensure
the timely provision of necessary point-of-sale equipment, including cash boxes and
mobile payment solutions (e.g., Square)
- Process and manage non-tuition related student billing for various incidentals, such as
after care and transportation
- Ensure student incidental accounts are complete and accurate, respond to parent and
staff inquiries regarding incidental student charges and balances with efficiency,
professionalism and discretion
- Communicate with parents regarding past due incidental balances, calculate late fees
on delinquent incidental account balances, and bill late fees timely
- Execute month-end and year-end closing activities, including the preparation and
posting of all necessary journal entries
- Prepare and review all assigned balance sheet account reconciliations monthly,
investigating and resolving discrepancies in a timely manner
- Assist in the preparation and analysis of the annual budget, including helping to
develop the detailed budget sheets, identifying and investigating variances, and aiding
in the preparation of the budget reporting package
- Support budget owners by monitoring of budget-to-actual results, helping to identify
variances and preparing qualitative narratives regarding the variances
- Assist the Controller in the preparation of monthly and quarterly internal financial
statements, reporting packages, and ad-hoc financial analysis
- Provide critical support during the annual external audit by preparing schedules,
gathering documentation, and responding to auditor inquiries
- Responsible for executing ad hoc projects as assigned, including but not limited to,
drafting new policies and procedures
- Be a positive and collaborative member of the Business Office team
- Be a team player; cheerfully participate in and/or assist with other duties and routines
regularly part of a school environment
- Meet regular and timely attendance requirements, including occasional evening,
weekend, and other required events
- Adhere to School policies as described in the Employee Handbook and other
material
