Overview
We are seeking a detail-oriented Accounts Payable Assistant to join our team. The ideal candidate will have a strong understanding of financial concepts and a desire to grow their career in accounting and finance. This is a hybrid role (3 days in the office and 2 days working from home) but must be able to commute to our Southampton, NY Office.
The Company:
Orsman Design [ODI] is an award-winning design firm for interior and landscape lighting. With offices in Southampton, Manhattan, and Miami, ODI serves clients throughout the United States and internationally.
Job Summary:
Handle the Accounts Payable function for the Company. Manage and process bills, ensuring timely payments, and maintain accurate financial records.
Roles and Responsibilities:
- Process and verify bills, ensuring accuracy and compliance with Company policies.
- Prepare and execute payment runs, including checks, ACH, CC and wire transfers.
- Reconcile vendor statements and resolve discrepancies.
- Maintain and update accounts payable ledger and vendor files.
- Review purchase orders and match with vendor pricing, prior to entering in the system.
- Work with logistics to confirm receipt of products as per bill/packing slip.
- Handle bank reconciliations.
- Manage credit card reconciliation ensuring that charges are billed back to the appropriate client.
- Tracking, reviewing, and reconciling all bills sent to Company and ensure payments are made on a timely basis in accordance with departmental procedures.
- Ensure compliance with internal controls and accounting standards.
- Provide support to Controller on all aspects of accounting.
- Other responsibilities as assigned.
Qualifications and Education Requirements:
- Bachelor’s degree or equivalent experience. Concentration in accounting, finance or business is preferred. Willing to consider a recent college graduate with the above concentrations or an individual with a minimum of 2 years experience in accounts payable.
- Knowledge of generally accepted accounting principles required.
Required Skills:
- Proficiency in accounting software, including Quickbooks.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
- Strong analytical problem-solving aptitude with creative solutions.
- Ability to work with large amounts of information efficiently.
- Manage multiple projects and deadlines simultaneously with strong attention to detail.
- Ability to effectively and professionally communicate, both in writing and verbally, with management, vendors, clients.
- Ability to work effectively as part of a team.
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Expected hours: 40 per week
Experience:
- QuickBooks: 1 year (Preferred)
- Microsoft Excel: 1 year (Preferred)
- Accounting software: 1 year (Preferred)
- Writing skills: 1 year (Preferred)
Ability to Commute:
- Southampton, NY 11968 (Required)
Work Location: Hybrid remote in Southampton, NY 11968
