Job Summary
We are seeking an Assistant Controller to support accounting operations, strengthen internal controls, and keep billing, collections, and month-end close running consistently. This is a hands-on, controller-track role with defined responsibilities and continuity coverage during planned Controller PTO using documented procedures, checklists, and escalation protocols.
Pay: $55,000 to $68,000
Full-Time & Onsite only
Company: Confidential - Humanized HR hiring on behalf of a client
Key Responsibilities
- Accounting and controls
- Support core accounting workflows in an ERP and HRIS environment, including invoice processing, job cost support, and reporting for Accounts Payable
- Manage end-to-end AP workflow: invoice intake, match to PO and receiving documentation, coding, ERP entry, and routing for approval
- Prepare weekly payment runs (check, ACH, wire as applicable) for Controller review and approval
- Maintain vendor setup and change controls, including W-9 collection and documentation retention
Billing, Accounts Receivable, and Progress Billing
- Support timely customer invoicing by coordinating billing readiness, required backup documentation, and submission deadlines
- Maintain weekly AR follow-up cadence for assigned accounts, including aging review, outreach, dispute tracking, and escalation when accounts are at risk
- Coordinate with operations and project stakeholders to resolve billing holds, missing documentation, and customer disputes
- Process customer payments, including deposits and cash application, and identify short pays, overpays, or misapplied payments
- Prepare progress billing and pay app packages for Controller review, including required documentation
- Maintain a pay app calendar and submission tracker, escalating risks before deadlines are missed
- Support accurate gross profit reporting by preparing job cost and billing tie-outs and flagging items needing correction
Payroll and Compliance
- Process biweekly payroll end-to-end in the HRIS system, following documented procedures and internal controls
- Prepare the payroll review packet for Controller approval, and complete payroll journal entries and payroll liability reconciliations for review
- Support regulatory, audit, and compliance documentation requests as assigned
Month-End Close and Documentation
- Support month-end close through checklists, reconciliation support, and cross-functional follow-up on missing inputs
- Maintain SOPs, checklists, and turnover documentation for assigned accounting functions to ensure continuity and reliable coverage
PTO Coverage
- Maintain continuity of designated functions during planned Controller PTO (payroll execution, AP workflow, billing package preparation and tracking, AR follow-up cadence, daily cash tasks) and route exceptions per internal controls
Qualifications
- Bachelor’s degree in Accounting or Finance preferred (or equivalent progressive accounting experience)
- 3 to 6 years of progressive accounting experience with reconciliations, reporting, and process discipline
- Strong Excel skills and comfort working in ERP systems
- Experience in construction, manufacturing, distribution, or project-based environments is helpful (job costing, progress billing, pay apps, retainage, lien waivers)
- High integrity, strong follow-through, and professional communication skills
- Prepare assigned monthly balance sheet reconciliations with complete documentation for Controller review (cash, AP, AR, payroll liabilities, inventory-related accounts)
- Maintain internal control standards including approval routing, segregation of duties, and audit-ready documentation
- Support banking and cash processes as assigned, including deposits, daily cash reconciliation, and cash activity documentation
Benefits
- PTO & Sick leave
- Paid holidays
- Basic Life, STD, LTD
- Company retirement plan
- Health, Dental, Vision insurance
- 1/2 Day Fridays!!!!!!!!
Pay: $55,000.00 - $68,000.00 per year
Benefits:
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- On-the-job training
- Paid sick time
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
- Vision insurance
Application Question(s):
- This is an on-site only position. Are you able to work full-time M-F on-site?
Work Location: In person
