JOB The position reports directly to a supervising Attorney IV. This position provides legal assistant support to several transactional or contract attorneys who provide legal counsel to various clients regarding contracts, general government operations and other transactional matters. Work assignments include drafting contracts (procurement contracts, construction contracts, real estate, grants contracts, permits, licenses, etc.) from form documents and performing legal research. This position will also interface frequently with clients through verbal and written communications, includes drafting transmittal letters and other client correspondence. Knowledge in survey (legal description) review, title review and real estate closings is preferred but not required. Work is performed under the direction of a supervising Assistant General Counsel IV and is reviewed through conferences, inspection of documents and evaluation of results obtained.
EXAMPLE OF DUTIES
- Provides administrative support to attorney(s).
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Communicates with clients and vendors.
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Helps prepare documents such as grant agreements, amendments, and initial drafts of routine legislation.
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Drafts, reviews and revises legal and professional documents.
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Reviews and analyzes documents and data to prepare matters for legal representation.
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Maintains, organizes and creates resources and databases.
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Coordinates and schedules conferences with clients and other parties.
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Analyzes plans, data, and prepare related documents.
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Obtain data from clients and third parties.
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Drafts correspondence and other forms.
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Creates documents from templates as necessary.
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Tracks and prepares electronic and hard copy reports and summaries, contracts or legislation.
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Establishes, organizes and maintains attorney notebooks, document indexes and lists.
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Organizes and compiles documents relating to contracts, closing documents, and legislation.
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Coordinates all procedures necessary to conclude the acquisition or disposition of real property
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Closes transactions by preparing and delivering necessary documents, contracts, and assists in closing.
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Handles electronic filing, files, and coordinate contract tracking
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Manage client expectations.
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Calendar scheduling and follow up for deadlines.
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Performs other duties as may be assigned from time to time.
SUPPLEMENTAL INFORMATION
- Three (3) years of experience as a legal assistant or three (3) years of administrative experience, or a master's degree - required.
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Experience in transactional law and/or government operations - preferred.
A copy of your resume is required with your application.
A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at
www.jacksonville.gov/jobs.
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Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.
If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference
If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:
Florida Department of Veterans Affairs
Attention: Veterans’ Preference Coordinator
11351 Ulmerton Road, Suite 311-K
Largo, FL 33778-1630
Email:
[email protected]