Administrative Assistant - Operations Support
Employment Type: Full-Time, In Person
Schedule: 7:00-5:30 Monday-Thursday or 7:00-3:30 Monday-Friday
Compensation: $20.00-$28.00 per hour
About Conklin Powerline Services Inc.:
Conklin Powerline Services, Inc. is an electrical utility contractor with over 20 years of industry experience. Our company is built on a foundation of accountability, safety, reliability, and quality craftsmanship, earning the trust of utility companies, electrical associations, municipalities, and industrial clients across the region. We take pride in delivering what we promise—professionalism, accountability, and transparency—while maintaining the agility and responsiveness of a small business.
Position Overview
Conklin Powerline Services, Inc. is seeking a highly organized and detail-oriented Administrative Assistant to support daily in-person office operations, compliance activities, and field operations. This position plays a critical role in maintaining efficient administrative processes and supporting multiple functions across the organization, including invoicing, employee administration, safety documentation, equipment tracking, social media support, and storm response coordination.
The ideal candidate is proactive, adaptable, and able to manage multiple priorities in a fast-paced environment while maintaining accuracy, organization, and professionalism.
To apply, please submit cover letter and resume through Indeed job posting.
Essential Duties & Responsibilities
Financial & Administrative Support
- Assist with accounts payable and related documentation
- Assist with customer invoicing and related documentation
- Maintain accurate administrative records and support financial processes
Human Resources & Employee Support
- Update and maintain employee information in company systems
- Prepare, organize, and maintain new hire and foreman packets
- Support employee onboarding and administrative processes
Safety & Compliance
- Organize and maintain safety meeting documentation
- Administer and maintain the Rubber Personal Protective Equipment (PPE) program, including issuing, tracking and updating PPE
- Assist with maintaining and updating contractor compliance documentation
Equipment & Asset Management
- Maintain equipment tracking spreadsheets and records
- Organize and maintain equipment documentation, including insurance, registration, and maintenance/repair records
- File and maintain maintenance receipts and related documentation
Insurance, Bonds & Documentation
- Request and distribute Certificates of Insurance (COIs) and bonds
- Maintain accurate documentation and tracking records
Office Operations & Administration
- Manage administrative email communications
- Order office supplies and field materials as needed
- Maintain an organized office environment and filing systems
- Organize and maintain physical records and archived documents
Document Management
- Scan, distribute, and organize company documents
- Maintain structured digital and physical filing systems
Marketing & Social Media Support
- Assist with maintaining company social media platforms
- Create, schedule, and publish approved content
- Gather project photos and information from field personnel
- Monitor and route social media messages and inquiries
- Support recruiting initiatives, storm roster communication, and company announcements
Storm Response Support
- Maintain storm roster information
- Support onboarding and compliance requirements for storm personnel
- Assist with travel arrangements and logistical support during storm events
General Support
- Assist the Office Administrator and Operations Manager with administrative and operational needs
- Support additional cross-functional administrative duties as assigned
Required Qualifications
- High school diploma or equivalent required
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities and meet deadlines
- Strong verbal and written communication skills
- Proficiency with Microsoft Office applications (Word, Excel, Outlook)
- Ability to maintain confidentiality and handle sensitive information
- Ability to work independently while also supporting a team environment
Preferred Qualifications
- 2+ years of administrative experience
- Experience with QuickBooks or similar accounting software
- Experience supporting construction, utility, or service-based operations
- Experience with social media and content creation
Compensation & Benefits
Hourly Pay Range: $20.00–$28.00 per hour
Compensation will be based on experience, qualifications, and demonstrated ability to manage administrative, compliance, and operational support responsibilities.
Benefits may include:
- 401(k) with company match
- Paid Time Off (PTO)
- Health Insurance Stipend
- Sick leave in accordance with Colorado law
- FAMLI leave in accordance with Colorado law
Pay: $20.00 - $28.00 per hour
Benefits:
- 401(k) matching
- Paid time off
Work Location: In person
