HOURS: 8:00am - 4:30pm M-F
Company Overview
Greenfiber is a leading manufacturer of innovative cellulose insulation products dedicated to enhancing home comfort, safety, and sustainability. With a strong commitment to environmental responsibility and customer satisfaction, Greenfiber strives to create healthier, more sustainable living spaces for families across the country.
Job Overview
The Office Manager is to successfully and professionally provide strong, reliable, support for the operations facility. Responsible for purchasing, personnel administration, payroll, office administration and accounts payable.
Key Responsibilities
Supervisory Responsibilities (if applicable)
- Oversee the daily work activities of the office
- May handle or assist with discipline and termination of employees in accordance with Human Resources and company policy
Purchasing Administration
- Source, negotiate, and procure raw materials to ensure consistent supply, optimal pricing, and alignment with production schedules and quality standards
- Monitor inventory levels and generate purchase orders to maintain adequate stock and prevent production delays
- Track and expedite orders, ensuring timely delivery and resolving any discrepancies with orders, invoices, or shipments
- Maintain accurate purchasing records and documentation in company systems
Office Administration
- Coordinate and prepare for office meetings and tours, including scheduling, setting up meeting spaces, and ensuring a positive and organized experience for participants and guests
- Greet and assist office visitors in a professional and welcoming manner, ensuring they are directed to the appropriate person or department efficiently
- Provides clerical support when needed to assist other staff with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents
- Maintains inventory of office supplies; orders new supplies as needed
- Maintains office files; implements an efficient system for other staff to access files and records
- Performs or facilitates maintenance of office equipment including cleaning, maintenance, and repairs
- Prepare regular and express mail; pickup, sort and deliver; includes parts & suppliers labels. Do special mailings as needed
- Maintain facility’s master key lis.
- Handle petty cash (if applicable) and plant checking account; sending Corporate receipts for reconciliation. Handle banking transfers and deposits as needed
- Maintain & distribute phone list of internal employee and company phone numbers.
Personnel Administration
- Act as liaison with Corporate HR or appropriate dept. as noted:
- Be familiar and able to explain the basics of the company’s benefit programs and coverage
- Assist hiring manager in job application and interviewing process
- New employee orientation – assist new hires with electronic onboarding
- Maintain list of employees
Payroll
- Act as payroll liaison with Corporate Payroll
- Enters, maintains, and/or processes information in the payroll timekeeping system; information may include verifying and validating employees time worked, attendance, paid leave and holidays, address changes, and other basic information
Accounts Payable
- Handle routing of all bills for approval, (except for paper)
- Ensure usage of purchase order system within the plant by those who are authorized to order on behalf of the plant
- Daily entry, review, and printing of all new purchase orders for plant
- Daily submittal of paperwork to corporate for adding new vendors for plant
- Daily entry and review of all invoices into the purchasing and payables system
- Daily entry and review of receipts of goods/invoice into the purchasing system
- Weekly verification of the purchases clearing report and other reports necessary to verify accuracy of financial information. Email AR vendor representatives for delinquent invoices
- Establish and monitor procedures within the plant to ensure accurate reporting of shipments and receipts.
- Compile month end accruals
- Keeps up with Spare Parts tacking sheet for high cost parts and updates with AP monthly
- Works with Plant Manager to ensure accurate physical count and entry into SAGE 100 (formerly called MAS200)
Additional Duties
- Cross train in the other positions in the office and be independently proficient in the Customer Service role
- Perform other related duties that may be assigned or associated with the responsibility of the position
Required Skills & Abilities
- Excellent verbal and written communication abilities to interact professionally with staff, vendors, and customers
- High level of accuracy and attention to detail in handling administrative tasks, documentation, and reporting
- Proficiency with Microsoft Office Suite, Sage or other related ERP software, and familiarity with office equipment and systems
- Ability to prioritize tasks and manage time effectively in a fast-paced environment
- Proven experience in supervising staff and fostering a productive office environment
- Ability to manage multiple priorities, schedules, and tasks efficiently and within deadlines
Education & Experience
- 2+ years accounts payable experience preferred
- 2+ years of purchasing, procurement, or supply chain coordination preferred
- Previous personnel administration experience preferred.
Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer
- Ability to occasionally lift or move office supplies or equipment (up to 25 pounds)
Pay: $19.00 - $26.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Retirement plan
- Vision insurance
Application Question(s):
- Do you have 2+ years' experience of purchasing, procurement and supply chain?
Experience:
- Office management: 2 years (Preferred)
Ability to Commute:
- Decatur, AL 35601 (Required)
Work Location: In person
