POSITION SUMMARY:
This position is responsible for reviewing company expenditures and invoice payments for accuracy and timely payment.
This position has the responsibility to comply with safety work rules at all times as well as an obligation to reinforce safety as a
core value. Ensure that all policies, procedures, and activities related to food safety & quality are followed and complied with
uniformly to reduce product and process variability.
DUTIES AND RESPONSIBILITIES:
- Team player who aligns and upholds our values: Teamwork, Accountability, Innovation and Continuous Improvement
and passion for customer and consumers
- Attend and actively participate in safety meetings and trainings
- Always ensure regulatory compliance within GAAP and maintain fiduciary responsibility
- Process invoices and credit memos through standard data entry and through Automated/Visual invoicing system.
- Process Concur expense reports and purchase card invoicing.
- Ensure appropriate Internal Order / Cost Center & General Ledger coding on Non purchase order invoices.
- Review documentation submitted for payment is in accordance with corporate policies and guidelines.
- Forward invoices without purchase orders to appropriate sources for approval.
- Verify appropriate payments made to vendors by checking quantities and prices on invoices against purchase orders
created by the Purchasing department.
- Retain invoices and backup documentation for permanent records.
- Resolve discrepancies by responding to vendor requests for information.
- Research past due invoices and statement balances.
- Prepare documents for setting up new vendors in Microsoft teams and submit to Corporate A/P for completion.
- Research, prepare and submit to Corporate any void check information.
- Responsible for assisting in month end accounting close process by providing clerical support.
- Assist in the sorting and dispersing of accounts payable mail to the appropriate personnel.
- Complete required excel worksheets for the accounting department as needed.
- Complete month end accounts payable accrual for open invoices.
- Accountable for a safe and healthy workplace for everyone. Adhere to all safety policies and procedures and
incorporate safety and health in all jobs and tasks.
- Adhere to safe work practices, follow GMPs and HACCP guidelines, maintains sanitary conditions and ensure that
product quality is maintained. Report any conditions or practices that may adversely affect employee safety or food
safety/quality to management immediately.
- Perform other duties as assigned
EDUCATION, SKILL AND EXPERIENCE REQUIRED:
- Associate degree (AA) or equivalent combination of education, training and/or experience.
- Associate or bachelor’s degree (Accounting or Finance) preferred, or 3-4 years AP experience preferred.
- Working knowledge of Microsoft Excel, Word or other Windows applications.
- Must be detail oriented and have the ability to work with minimal supervision.
OTHER SKILLS AND ABILITIES:
- Customer service capabilities
- Ability to work indoors in normal office setting for duration of shift.
- Ability to answer phones and receive pertinent information
- Excellent oral and written communication skills.
- Excellent organizational and time management skills.
- SAP experience is preferred
WORK ENVIRONMENT & PHYSICAL DEMANDS:
- Workers are required to wear proper PPE such as hair nets, ear plugs, and certain areas require earmuffs
- Frequent periods of sitting, walking and repetitive hand movement
- Exposure to changes in temperature and humidity
- Able to lift up to 10 lbs.
- Ability to ascend and descend stairs
- Manufacturing plant is a large, open floor. Some areas have loud machinery, and some areas are wet.
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