Job Overview
We are seeking a proactive and detail-oriented Administrative Assistant with a focus on construction-related support to join our dynamic team. This role is vital in ensuring smooth office operations, effective communication, and efficient project coordination within our construction projects. The ideal candidate will bring strong organizational skills, excellent communication abilities, and a passion for supporting a busy construction environment. The ideal candidate will recruit and hire dedicated staff. This paid position offers an exciting opportunity to be part of a growing company dedicated to excellence and innovation in the construction industry.
Duties
- Handle incoming calls, direct inquiries, and provide exceptional customer support
- Maintain organized filing systems, including project documents, contracts, and correspondence
- Assist with data entry, record keeping, and updating project schedules using Microsoft Office
- Support office management tasks such as ordering supplies, managing calendars, and coordinating meetings
- Perform bookkeeping duties using QuickBooks to track expenses, invoices, and payments related to construction projects
- Proofread documents for accuracy and clarity, ensuring all communications are professional and error-free
- Recruiting and hiring Staff
Qualifications
- Proven experience in office administration or clerical roles within a construction or related industry preferred
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Familiarity with QuickBooks or similar bookkeeping software is highly desirable
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Bilingual abilities are a must to support diverse client and team interactions
- Exceptional phone etiquette and customer service skills for handling inquiries professionally
- Demonstrated experience in data entry, filing, proofreading, and calendar management
- Strong time management skills coupled with personal assistant experience preferred
- Office management experience including handling multi-line phone systems and office supply coordination
Join us as an Administrative Assistant-Construction to play a key role in supporting our project teams while developing your career in a vibrant industry. We value energetic professionals who thrive on organization, communication, and delivering outstanding support every day!
Pay: $18.00 - $20.00 per hour
Work Location: In person
