Job Overview
We are seeking a dynamic employee who is responsible for budget preparation, accounts receivable/payable, payroll, grants management, purchasing, inventory control and business services. When the secretary is not available additional duties include: health room duties and providing customer care in a school setting.
Responsibilities
- Oversee daily office operations, including front desk management, filing systems, and multi-line phone systems to ensure smooth communication flow.
- Plan, organize, implement, and control all accounting, budget and financial reporting
- Prepare payroll
- Support human resources functions such as onboarding new employees, maintaining personnel records, and assisting with payroll processing.
- Coordinate event planning for company meetings, trainings, and special events to promote team engagement and organizational visibility.
- Maintain accurate bookkeeping records using spreadsheets and accounting software; perform basic accounting tasks including budgeting and financial reporting.
- Ensure confidentiality when handling sensitive information related to clients, employees, or company operations.
- Assist with office management tasks such as supply ordering, facility maintenance coordination, and filing systems organization.
- Provide excellent customer service by responding promptly to inquiries from clients or visitors while demonstrating professional phone etiquette.
Qualifications
- Proficiency in Microsoft Office Suite (Word, Excel) along with experience using spreadsheets for data organization.
- Experience managing schedules using calendar management systems; ability to coordinate multiple priorities effectively.
- Knowledge of vendor management processes including contract negotiation and invoice processing.
- Excellent communication skills—both verbal and written—with the ability to handle confidential information discreetly.
- Strong organizational skills with attention to detail; capable of multitasking in a fast-paced environment.
- Must pass background check and complete provided Health Tech Training.
Join us in this exciting role where your organizational expertise will drive operational excellence! We value energetic professionals eager to make a meaningful impact through proactive administration and team leadership—helping our organization thrive every day!
Pay: $40,000.00 - $44,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Professional development assistance
- Retirement plan
- Vision insurance
Work Location: In person
