Assistant Property Manager
Florida Invest Property Management LLC
Location: North Miami Beach, FL
Compensation: $25.00 per hour
Position: Full-Time – Assistant Property Manager
About the Position
Florida Invest Property Management is seeking a reliable, organized, and detail-oriented Assistant Property Manager to support our Property Manager and assist with the day-to-day management of our residential real estate portfolio.
This is a hands-on position combining property management operations, accounting support, administrative duties, tenant coordination, and maintenance follow-up.
The ideal candidate is highly organized, comfortable working with multiple software platforms, able to manage several priorities at the same time, and capable of communicating professionally with tenants, vendors, contractors, and other members of the management team.
Key ResponsibilitiesAccounting & Administrative Support
- Process and track Accounts Payable (A/P), vendor invoices, and property-related expenses.
- Perform data entry and maintain accurate information in the company's property management and accounting software.
- Assist with bank reconciliations and review transactions for accuracy.
- Maintain organized digital records, invoices, contracts, receipts, and property documentation.
- Assist the Property Manager with administrative and accounting-related tasks.
- Follow up on outstanding invoices, documentation, and vendor information.
Maintenance & Work Orders
- Open and maintain work orders for tenant and property maintenance requests.
- Assign and dispatch work orders to the appropriate contractors, handymen, technicians, or vendors.
- Communicate with tenants, vendors, and contractors to coordinate access and scheduling.
- Follow up on open work orders until completion.
- Obtain invoices and supporting documentation after work is completed.
- Update the property management software with the status and completion of each work order.
- Escalate urgent maintenance or property issues to the Property Manager.
Property Management Support
- Assist the Property Manager with the daily operation of the company's managed properties.
- Communicate professionally with tenants, owners, contractors, vendors, associations, and other parties.
- Assist with tenant move-ins, move-outs, inspections, notices, and property documentation.
- Help maintain accurate tenant, lease, vendor, and property records.
- Assist with rent and account follow-up when requested.
- Coordinate with contractors and service providers for repairs, maintenance, inspections, and property improvements.
- Assist with any other administrative or operational responsibilities related to property management.
Qualifications
- Previous experience in property management, real estate, accounting, bookkeeping, or office administration preferred.
- Good understanding of basic accounting principles, including Accounts Payable and bank reconciliation.
- Strong computer skills and ability to learn and work with multiple software platforms.
- Excellent organizational and follow-up skills.
- Strong attention to detail and accuracy.
- Ability to prioritize multiple tasks and work independently.
- Professional communication skills when dealing with tenants, vendors, contractors, and property owners.
- Comfortable handling both administrative work and day-to-day operational issues.
- Experience with property management software is a plus.
What We Are Looking For
We are looking for someone who is dependable, proactive, organized, and solution-oriented. The Assistant Property Manager will work closely with our Property Manager and should be comfortable taking ownership of assigned tasks and following them through to completion.
This position is ideal for someone who enjoys a varied work environment where accounting, administration, maintenance coordination, and property management operations are all part of the daily responsibilities.
Compensation: $25.00 per hour
Location: North Miami Beach, Florida
Pay: $25.00 per hour
Work Location: In person
