Job Overview
Part time Monday thru Friday 10-2
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization. The ideal candidate is proactive, tech-savvy, and excels in multitasking with a positive attitude.
Duties
- Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
- Maintain organized filing systems, both physical and digital, ensuring easy access to important documents
- Handle data entry tasks accurately using spreadsheets, Microsoft Office applications, Google Workspace, and bookkeeping software
- Schedule appointments, manage calendars, and coordinate meetings for staff and clients efficiently
- Provide customer support via phone and email, addressing inquiries promptly and professionally
- Assist with office management tasks such as ordering supplies, maintaining office equipment, and overseeing general administrative operations
- Support medical or dental reception duties if applicable, including patient check-in/out and appointment scheduling
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for document creation and communication
- Strong computer literacy with experience in data entry, filing systems, and productivity software
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Bilingual abilities are highly valued to assist diverse client needs
- Demonstrated experience with office management tasks such as calendar management, bookkeeping, and record keeping
- Exceptional customer service skills with professional phone communication and front desk experience
- Technical proficiency in using multi-line phone systems, QuickBooks for bookkeeping, and other office technology tools
- Strong typing speed with accuracy for proofreading documents and data entry tasks
- Effective time management skills to handle multiple responsibilities simultaneously while maintaining high productivity levels
Join us as an Administrative Assistant where your energy meets opportunity! Bring your organizational prowess, technical skills, and positive attitude to help us create a seamless office environment that supports our team’s success.
Pay: $14.00 - $15.00 per hour
Work Location: In person
