Great sales teams don't succeed because they close deals.
They succeed because someone behind the scenes ensures every contract, project, client setup, invoice, and administrative detail is executed flawlessly.
We're looking for a Contracts & Sales Administrator who thrives in a fast-paced environment where accuracy matters, details can't be missed, and every completed agreement directly supports business growth.
This is not a back-office data entry role.
You'll serve as a critical partner to our sales and delivery teams, helping move opportunities from signed agreement to successful execution while ensuring clients receive a professional, seamless experience throughout the process.
You'll work across multiple business lines, supporting a variety of services, clients, and projects. If you're highly organized, enjoy client interaction, and take pride in getting things right the first time, we'd love to talk with you.
As a Contracts & Sales Administrator, you'll be responsible for managing the administrative processes that support our sales, operations, and client onboarding activities.
Responsibilities include:
Prepare, review, coordinate, and distribute contracts, Statements of Work (SOWs), amendments, addendums, and related client documentation
Assist with proposal creation and formatting
Track contract status and ensure timely execution
Maintain organized contract and project documentation
Coordinate new client onboarding activities
Complete vendor registration and vendor setup questionnaires
Gather and verify required client documentation
Confirm billing contacts, invoicing instructions, payment requirements, and purchasing processes
Ensure all required information is collected before projects begin
Set up client accounts, projects, and opportunities within company systems
Maintain accurate records and documentation
Ensure data integrity across platforms and business units
Support reporting and administrative tracking as needed
Confirm invoicing requirements and client billing processes
Coordinate with finance and operations teams to ensure accurate invoicing
Assist with collections efforts and follow-up on outstanding balances
Support resolution of billing discrepancies
Serve as a professional point of contact for clients when administrative support is needed
Partner closely with sales, operations, finance, and leadership teams
Provide general administrative support to help keep projects moving efficiently
Contracts are accurate and executed quickly
New clients are onboarded smoothly
Projects are set up correctly the first time
Billing information is complete and verified before work begins
Collections issues are addressed proactively
Sales teams spend more time selling and less time managing administrative tasks
Clients experience a professional, organized, and responsive partnership
3+ years of experience in contract administration, sales administration, operations support, project coordination, or a related role
Exceptional attention to detail and organizational skills
Strong written and verbal communication abilities
Ability to manage multiple priorities and deadlines simultaneously
Comfortable interacting with clients and internal stakeholders
Strong problem-solving skills and a proactive mindset
Experience working with contracts, proposals, invoicing, or project administration preferred
Proficiency with CRM, ERP, or business management systems preferred
Advanced Microsoft Office skills, particularly Word, Excel, and Outlook
You are the person who catches the details others miss.
You enjoy bringing order to complexity, building efficient processes, and ensuring nothing falls through the cracks. You take ownership, communicate proactively, and understand that operational excellence directly impacts client satisfaction and company growth.
Most importantly, you understand that behind every successful sales organization is someone making sure the business actually runs.
If that sounds like you, we'd love to meet you.
Support multiple growing business lines and service offerings
Work directly with leadership and key stakeholders
Gain exposure to sales, operations, finance, and client management
Make a visible impact on organizational performance
Join a team that values accountability, collaboration, and continuous improvement
If you're looking for a role where organization, client service, and operational excellence matter, apply today.
