Position Overview
We are seeking a highly organized, discreet, and proactive Executive Administrative Assistant to support senior leadership in both professional and personal capacities. This is a trusted, high-responsibility role requiring excellent judgment, confidentiality, and the ability to manage multiple priorities with minimal oversight.
The ideal candidate is resourceful, detail-oriented, and comfortable operating in a fast-paced environment where priorities can shift quickly.
Key Responsibilities
- Manage calendars, scheduling, travel arrangements, and reminders for executives
- Handle emails, correspondence, and follow-ups on behalf of leadership
- Prepare documents, addendums, and internal communications
- Maintain organization of digital files, records, and sensitive information
- Assist with account management (including platforms such as Airbnb or similar)
- Support real estate, sales, or deal-related administrative tasks as needed
- Assist with personal scheduling, appointments, and errands
- Manage reminders, deadlines, and time-sensitive personal matters
- Provide availability outside standard business hours when necessary
- Respond to urgent requests with professionalism and discretion
Required Qualifications
- Proven experience as an Executive Assistant, Administrative Assistant, or Personal Assistant (2+ years preferred)
- Exceptional organizational and time-management skills
- Strong written and verbal communication
- High level of discretion, professionalism, and confidentiality
- Ability to multitask, prioritize, and work independently
- Tech-savvy (email, calendars, spreadsheets, document management)
What We Offer
- Competitive salary with growth potential
- PTO
- Long-term opportunity with trusted leadership
- Professional, respectful, and fast-moving work environment
Job Type: Full-time
Pay: $55,000.00 - $65,000.00 per year
Benefits:
Experience:
- CEO & C-Suite Executive Support: 2 years (Required)
- Executive Calendar & Priority Management: 2 years (Required)
- Executive Assistant : 2 years (Required)
- Microsoft Excel: 2 years (Required)
- Microsoft Word: 2 years (Required)
- Microsoft Office: 2 years (Required)
- Google Docs: 2 years (Required)
- Google Workspace: 2 years (Required)
Language:
- English (Required)
- Spanish (Required)
Ability to Commute:
- Fort Lauderdale, FL 33309 (Required)
Ability to Relocate:
- Fort Lauderdale, FL 33309: Relocate before starting work (Preferred)
Work Location: In person
