JOB Performs varied clerical bookkeeping duties of a responsible nature. Position involves dealing with the general public under a variety of conditions and requires attention to detail. Must be able to maintain adequate working relations with other employees.
Supervision Received
Work is performed under minimal supervision of the Deputy Town Clerk/Tax Collector; performs routine duties independently. Both local and State rules and regulations govern the many functions that are performed within the Department. The supervisor is consulted when these rules and regulations need explanation or clarification. Accounting work is balanced at the end of the day and monthly reports are reviewed by supervisor
Supervision Exercised Minimal. EXAMPLE OF DUTIES
(Any one position may not include all of the duties listed, nor do the listed examples include all duties, which may be found in positions of this class.)
1. Collects from the general public all forms of taxes, including property taxes, commercial sewer rents, yield taxes, and current use taxes.
2. Processes and reconciles cash receipts (counter and mail transactions) on a daily basis from individual cash drawer. Balances all tellers’ work; drafts deposit slip; and submits deposits to treasurer when assigned.
3. Calculates, prepares, and collects motor vehicle and boat registrations and related fees, including renewal, new, and transfer registrations; it also includes the process of preparing title applications and collecting for same. Opens and verifies mail-in registrations, and processes mail-in registrations when assigned.
4. Checks status of taxes through the computer and tax warrants. Calculates interest and penalties for delinquent accounts and gives pay-off figures for same. Calculates late fees and posts and balances late fees.
5. Prepares duplicate tax bills and receipts.
6. Prepares marriage licenses; prepares certified copies of vital statistics filed in the Department (death, marriage, birth, and divorce records). Balances certified copies of vital statistics, enters official information, and mails to State when assigned.
7. Receives incoming telephone calls; provides general information or refers calls to the appropriate department. Files daily work of entire Department.
8. Issues “Solicitation of Funds” permits; collects fees; submits to Town Clerk/Tax Collector for approval.
9. Prepares and collects related fees for dog licenses and group licenses. Requests rabies notifications from veterinarians when necessary. Prepares annual dog licensing notices. Collects and processes dog fines.
10. Processes voter registration and change of party for the voter checklist and reports deaths to Supervisors of the Checklist for voter registration. Prepares and processes absentee ballots.
11. Incorporates, reconciles, and prepares for deposit all individual cash receipts on a daily basis.
12. Files paid invoices, motor vehicle registration materials, and other financial documents.
13. Collects and processes parking fines.
14. Orders State supplies as needed.
15. Mails out and receives payments for commercial sewer bills. Posts payments in computer and balances with daily work.
16. Attends workshops to keep abreast of new laws.
Performs other related duties as required.
SUPPLEMENTAL INFORMATION High school diploma or the equivalent with areas of study in the business field, including office procedures, accounting, typing, filing, and work study, plus four years of experience in working with the public; clerical and bookkeeping experience necessary; or any equivalent combination of education and experience which demonstrates possession of the required knowledge, skills, and abilities.
