Medical Scribe & Phlebotomist — Functional Medicine Clinic
Vitality Functional Family Medicine · Tulsa, OK
About Vitality
Vitality Functional Family Medicine is a cash-pay, root-cause medical practice. We're not here to manage symptoms and move on — we take the time to understand the whole person, dig into the why behind their health, and build real plans that change lives. Our visits are unrushed, our care is personal, and our team is genuinely invested in every client who walks through our doors.
We're growing, and we're looking for someone who wants to support our functional medicine team. If that resonates with you, keep reading.
The Role
This is a one-of-a-kind position — and one of the most important seats in our clinic. You'll be the person who makes sure every visit note is polished and complete, every follow-up task actually gets done, and nothing slips through the cracks. Part documentation specialist, part phlebotomist, part the-glue-that-holds-it-all-together.
If you take pride in a clean, buttoned-up workflow, love closing loops, and find real satisfaction in being the dependable person everyone counts on — this role was built for you.
What You'll Do
Clinical Documentation
- Take provider-dictated visit notes from our AI transcription tool and transfer them into our EHR
- Format each note into a clean, complete, professional record — reviewing for accuracy and flagging anything missing
- Prep notes for provider sign-off and make sure every note is finalized and signed by the end of the week
Task Coordination & Fulfillment
- Pull action items out of each visit note — prescriptions to send, referrals to place, orders to enter — and make sure each one gets done
- Screen incoming patient messages and route or resolve them promptly
- Own the follow-through so nothing falls through the cracks, from documentation to fulfillment
Phlebotomy & Lab Support
- Assist our nursing team with blood draws
- Process, label, and prepare labs and specimens
What We're Looking For
Required
- Phlebotomy experience with confident, skilled venipuncture
- Strong medical documentation skills and a solid grasp of medical terminology — you can read a clinical note and catch what's missing
- Comfortable working in an EHR and quick to learn new clinical systems
- Exceptionally organized with relentless follow-through — the kind of person who closes every loop
- Warm, professional communicator, especially in patient messaging
- Sound judgment, discretion, and a solid understanding of HIPAA
Preferred / Bonus Points
- Certified Phlebotomy Technician (CPT), Medical Assistant (CMA/RMA), or scribe certification
- Experience in functional or integrative medicine and with functional lab panels (e.g., GI-MAP, DUTCH, micronutrient testing)
- Familiarity with CharmHealth or a comparable EHR
- Experience ordering labs through DLO/ Quest
Who Thrives Here
The person who loves this role takes ownership without being asked, thinks two steps ahead, and finds real satisfaction in keeping things running. You're proactive, dependable, and detail-obsessed — and you want your work to matter at a practice that's genuinely changing the way people experience healthcare.
How to Apply
We do things a little differently here — and we'd genuinely love to get to know you beyond a resume. To apply, send us your resume and a short video (2–3 minutes is perfect) at [email protected] telling us a bit about you. We'd love to hear:
- What draws you to functional and root-cause medicine? What resonates with you about this approach to care?
- This role is a mix — scribe, phlebotomist, and the person who keeps everything from falling through the cracks. Which part excites you most, and why?
- Describe the kind of team and workplace where you do your best work. What makes you feel like you belong somewhere?
- What's something people who know you well would say you're the go-to person for?
Please attach your resume too. And don't worry about making it polished — we care far more about who you are than how the video looks.
Pay: $18.00 - $25.00 per hour
Benefits:
- Paid time off
- Paid training
Work Location: In person
