Location: Birmingham, AL.
Contract- 6 Months
Client- Alabama Power
The Administrative Assistant role is essential to ensuring smooth department operations by managing scheduling, travel, expense reporting, purchasing, and general administrative tasks. The ideal candidate will be proactive, detail-oriented, and capable of working independently while maintaining professionalism and confidentiality.
Executive & Department Support
Manage the Director’s calendar, travel arrangements (air, hotel, car, meals), and expense reconciliations.
Support departmental calendars, meetings, and event coordination, including catering, logistics, and room setup.
Provide backup support to other administrative personnel when needed.
Administrative Operations
Perform departmental timekeeping using Oracle PaySource .
Reconcile expense reports using Oracle Expense .
Process purchase requests, check requests, and reconcile invoices.
Maintain filing systems, office supplies, breakroom needs, and coordinate office maintenance.
Oversee PCs, laptops, copiers, printers, and other departmental equipment.
Documentation & Record Retention
Maintain department records and manage retention efforts in alignment with Southern Company requirements.
Support the preparation of presentations, reports, and correspondence.
Ensure compliance with Southern Company administrative, accounting, and regulatory procedures.
Other Duties
Positive attitude and strong ethical standards.
Professional and service-oriented demeanor.
Flexible and adaptable to changing priorities.
Team player with the ability to build strong relationships across the organization.
Detail-oriented with commitment to accuracy and timeliness.
