Youngblood Automation, a division of H&P Technologies, is seeking an Administrative Assistant to join our dynamic Engineered Solutions team. As a leader in fluid power, motion control, and automation solutions, we are committed to delivering innovative technology to industries that depend on us. If you are eager to help us grow, build relationships, and make an immediate impact – we want YOU to be part of our team!
The Engineered Solutions Administrative Assistant provides administrative, operational, and supply chain support to the engineering and build teams. This role helps maintain efficient workflows, supports production planning activities, and ensures accurate communication and data management across internal systems. The position plays an important role in coordinating information between engineering, purchasing, production, and external vendors. The ideal candidate is detail-oriented, organized, and capable of working in a fast-paced, technical distribution setting.
Responsibilities
- Manage the shared departmental inbox and coordinate incoming communications.
- Respond to Requests for Quotation (RFQs) and incoming purchase orders.
- Log RFQs into the quoting queue and route inquiries to the appropriate Project Managers.
- Assist with weekly production planning meetings.
- Maintain and update the production schedule during planning discussions.
- Review and distribute daily operational reports, including Open Purchase Order and Open Order reports.
- Enter purchase order confirmations and receipts into the P21 ERP system.
- Follow up with vendors to obtain updated ETA delivery dates for past-due orders.
- Communicate order delays and updates to internal team members and customers.
- Scan and organize packing lists and related documentation.
- Support backorder updates, order picking activities, and cycle counts as required.
- Create and maintain build folders and update master Bills of Materials (BOMs).
- Monitor inventory levels for office, kitchenette, and first aid supplies and coordinate replenishment.
- Support quoting activities, purchase order processing, sales order scheduling, and small project coordination.
Background & Experience
- Prior administrative, supply chain, or warehouse operations experience is a plus but not required.
- Associates degree, working towards a degree, or equivalent work experience desired.
- Familiarity with ERP or warehouse management systems.
- Willingness to learn, be coached, and collaborate in a friendly, team environment.
- Proficient in Microsoft Office Suite products, particularly Excel.
- Self-motivated with a strong work ethic.
- Good oral and written communication skills.
- Strong attention to detail and organizational skills.
- Basic understanding of mechanical or electrical components is a plus.
Critical Competencies
- Teamwork: Building cooperation among individuals and departments, sharing information and resources, and working to achieve group goals and outcomes.
- Communication: Listening effectively, transmitting information accurately and understandably, and actively seeking feedback.
- Customer Focus: Understanding and meeting the needs of customers and addressing the interests and concerns of all organization stakeholders.
- Professionalism: Dealing directly and forthrightly with people and problems, persisting to get the job done.
Why Youngblood Automation?
At Youngblood Automation, we believe in creating a family-like atmosphere where we empower each team member to grow and succeed. We offer challenging and rewarding work, competitive compensation, and a supportive culture that celebrates your achievements. Our work environment is dynamic and offers opportunities for personal and professional development.
Ready to Take the Next Step?
Apply now and join a growing, financially strong organization with a vision for innovation. Youngblood Automation is an Equal Opportunity Employer. We embrace diversity and are committed to providing a fair, inclusive environment for all applicants and employees. We are committed to hiring the best talent, regardless of background.
Learn more about us and our product offerings at youngbloodautomation.com
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Work Location: In person
