Specialty Equipment Solutions, Inc. is a growing commercial service company specializing in the installation, inspection, preventative maintenance, and repair of automotive service equipment throughout California. We pride ourselves on delivering exceptional customer service while maintaining a professional and organized office environment.
We are seeking an experienced Office Manager to oversee the daily administrative and accounting functions of our office. This position is ideal for someone who is highly organized, dependable, detail-oriented, and comfortable managing multiple responsibilities with minimal supervision.
Position Summary
The Office Manager is responsible for the day-to-day administrative, bookkeeping, payroll, and office operations of the company. This position serves as the primary administrative support for the organization and works closely with company leadership to ensure efficient office operations and accurate financial records.
Primary Responsibilities
- Answer incoming telephone calls and provide professional customer service
- Respond to customer and vendor emails
- Take messages and direct communications to the appropriate team members
- Create, send, and manage customer invoices
- Receive and process customer payments
- Maintain accounts receivable
- Enter vendor bills and maintain accounts payable
- Process vendor payments
- Process employee payroll accurately and on time
- Maintain employee records and payroll documentation
- Assist with onboarding paperwork for new employees
- Coordinate and maintain company insurance policies, including general liability, workers' compensation, commercial auto, and other business insurance
- Maintain organized electronic and physical filing systems
- Maintain customer, vendor, and company records
- Order office supplies and coordinate general office needs
- Assist ownership with administrative projects and reporting
- Perform other administrative and office management duties as assigned
Required Qualifications
- Minimum 3 years of office management or administrative experience
- Minimum 2 years of bookkeeping or accounting experience
- Experience processing payroll
- Proficiency with QuickBooks (Desktop and/or Online)
- Strong knowledge of Microsoft Office (Outlook, Excel, Word)
- Understanding of accounts payable, accounts receivable, and general bookkeeping principles
- Excellent written and verbal communication skills
- Strong organizational and time management skills
- High level of accuracy and attention to detail
- Ability to maintain confidentiality with payroll and personnel information
- Self-motivated with the ability to work independently
Preferred Qualifications
- Associate's degree or higher in Accounting, Business Administration, or a related field
- Experience managing business insurance policies
- Experience with employee onboarding and HR administration
- Experience in a construction, industrial service, automotive, or contractor environment
- Experience working in a small business where multiple responsibilities are required
What We're Looking For
Our ideal candidate is someone who:
- Takes ownership of their work
- Is dependable and trustworthy
- Enjoys keeping things organized and running efficiently
- Is comfortable managing financial records with accuracy
- Communicates professionally with customers, vendors, and employees
- Learns new software and systems quickly
- Thrives in a small business environment where every team member makes a meaningful contribution
Benefits
- Competitive pay based on experience
- Opportunities for advancement
- Health Insurance
- Stable, growing company
- Monday–Friday schedule
- Supportive team environment
Schedule
- Monday–Friday 8AM-5PM
- Day shift
- Full-time
- In-office position in Bakersfield, CA
Pay: $24.00 - $27.00 per hour
Benefits:
Experience:
- Office management: 3 years (Required)
- Bookkeeping or Accounting: 2 years (Required)
- Payroll management: 1 year (Required)
Work Location: In person
