Human Resources & Operations Administrator
Join Our Team
We are a growing, fast-paced interior decorating and design firm seeking an organized, proactive, and people-focused Human Resources & Operations Administrator to join our team. This position reports to the VP of Operations.
This is a dynamic role for someone who enjoys balancing human resources, office administration, and operational support while helping create an exceptional employee and client experience. As a trusted partner to leadership, you'll play an essential role in recruiting top talent, supporting employees, coordinating office operations, and helping our business run efficiently.
If you thrive in a collaborative, creative environment and enjoy wearing multiple hats, we'd love to hear from you.
What You'll Do
Human Resources
- Coordinate the full recruitment process, including job postings, candidate communication, interview scheduling, onboarding, and orientation
- Partner with department managers to support hiring needs
- Serve as liaison with local colleges and universities for internship programs
- Maintain employee records and confidential HR documentation
- Coordinate performance reviews, employee training, and policy acknowledgments
- Support employee relations while promoting a positive workplace culture
- Ensure compliance with federal, state, and local employment laws
Operations & Office Administration
- Manage day-to-day office operations to ensure a professional and efficient workplace
- Prepare workspaces, equipment, and supplies for new employees
- Coordinate meetings, calendars, travel arrangements, and company communications
- Assist the Vice President of Operations with reporting, scheduling, and project coordination
- Maintain office procedures and operational workflows
- Track business licenses, insurance certificates, and company documentation
- Serve as a communication liaison between management, employees, and clients
Benefits Administration
- Administer employee benefit programs including health, dental, vision, retirement, and paid time off
- Coordinate new enrollments, qualifying life event changes, and annual open enrollment
- Serve as the primary contact for employee benefit questions
- Liaise with insurance carriers and benefit providers
- Track employee eligibility and benefits through Employee Navigator
Safety & Workers' Compensation
- Coordinate workplace safety initiatives and OSHA-related documentation
- Schedule and monitor safety training
- Manage workers' compensation claims and return-to-work processes
- Partner with managers and insurance providers to resolve claims efficiently
What We're Looking For
- Bachelor's degree in Human Resources, Business Administration, Operations, or related field preferred
- Minimum of three (3) years of HR, administrative, or operations experience
- Experience in interior design, construction, architecture, hospitality, or other creative industries is a plus
- Strong knowledge of HR best practices and employment compliance
- Excellent organizational and multitasking skills
- Strong written and verbal communication skills
- Proficiency with Microsoft Office, Google Workspace, and HR/payroll software
- Ability to work independently while collaborating across departments
- Professional, detail-oriented, and committed to maintaining confidentiality
- Customer-service mindset with exceptional interpersonal skills
Why Join Us?
We offer a collaborative and creative workplace where your contributions directly impact our employees, clients, and continued growth.
Benefits Include
- Medical Insurance (eligible after 60 days)
- Dental Insurance (eligible after 60 days)
- Vision Insurance (eligible after 60 days)
- Short-Term Disability
- Long-Term Disability
- Life Insurance
- Paid Time Off (2 weeks after 12 months of employment)
- 401(k) after one year
- 401(k) Profit Sharing Program
- Employee Discount
Work Environment
This position is primarily office-based and requires regular interaction with leadership, designers, project managers, accounting, and clients. Occasional flexibility may be required to support company events, training, or operational deadlines.
We are proud to be a Drug-Free Workplace and an Equal Opportunity Employer.
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Application Question(s):
- Do you have HRIS experience using Paycom or Paylocity?
Education:
Experience:
- Human resources: 3 years (Required)
Location:
- Palm Beach Gardens, FL 33410 (Preferred)
Work Location: In person
