Job Title: Administrative Assistant 6
Position Function: Provide support for senior management by performing a wide variety of duties with a high degree of accuracy, some of a confidential nature that may be required but not limited to answering phones, advanced computer functions, typing, electronic filing, copying, distributing mail, proofreading, preparing reports and scheduling meetings with minimal supervision.
Essential Performance Responsibilities:
Drafting letters, memos, and reports for senior management
Oversees or resolves non-routine or difficult situations based on knowledge and interpretation of established policies and procedures
Maintain databases, spreadsheets, letters/memos and presentations
Scheduling appointments and meetings
Assist in purchasing equipment and maintain inventory of current office equipment
Assists with difficult and varied administrative tasks
Additional Duties: Assists with additional duties as assigned by Supervisor.
Equipment: This position may require the ability to use SMART boards and iPads in addition to basic office equipment such as computers, copiers, scanners, and fax machine. Must always comply with USD 259’s guidelines for equipment use.
Travel: Limited travel between schools and central offices may be required.
Physical and Mental Demands:
Knowledge, Skills, and Abilities:
Possess supervisory attributes in order to supervise and assign work to a small group of employees that are typically doing work of the same type
Ability to maintain professional discretion in order to comply with instructions, procedures, standards, policies, laws, and theories that are obtained within the organization
Proficient time management skills, good judgment, problem solving, and analytical abilities in order to effectively meet deadlines
Advanced computer proficiency and the ability to effectively use Microsoft Word, Excel, Outlook, and PowerPoint, which will be determined and validated by testing
Ability to communicate exceptionally both verbally and written to communicate effectively with others inside and outside of the organization for the purpose of giving and obtaining highly confidential information, and frequently involving influencing and advising others on matters of significance
Ability to solve complex problems using research, analyzing, and previous precedent for similar problems
Ability to write letters, memos and reports that command attention and achieve results
Ability to provide the highest level customer service
Displays eagerness and the ability to learn new methods, procedures, and techniques
Ability to plan and organize effectively to achieve greater results
Gives the highest priority to achieving accuracy
Displays a significant degree of professionalism and confidentiality
Ability to conform to proper standards of professional dress and appearance
Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them
