Accounts Payable (Disbursements & Expense Management)
Reports To: Senior Accountant
A mission-driven organization in Santa Monica is seeking a detail-oriented Accounts Payable professional to manage disbursements, vendor payments, and employee expenses. This role is ideal for someone who values accuracy, accountability, and well-structured financial processes.
Position Overview
This role is responsible for overseeing the organization's outgoing funds, including vendor payments, employee expenses, and program-related disbursements. Working closely with the Finance team, you will ensure funds are processed accurately, efficiently, and in alignment with internal controls and organizational priorities.
Key Responsibilities
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Process invoices, ensuring proper coding, approvals, and documentation
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Maintain vendor records and organized accounts payable files
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Prepare and execute payment runs (ACH, check, wire)
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Review and process employee expense reimbursements
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Reconcile employee credit card activity and monitor policy compliance
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Track and process program and research funding disbursements
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Maintain schedules of committed and disbursed funds
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Reconcile accounts payable subledger to the general ledger
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Support month-end close activities related to payables and expenses
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Maintain audit-ready documentation for financial reporting
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Ensure adherence to internal controls, policies, and approval workflows
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Support system improvements and process efficiencies
Qualifications
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24 years of experience in accounts payable or similar role
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Experience in a nonprofit or mission-driven organization preferred
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Familiarity with expense management and credit card reconciliation
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Strong attention to detail and organizational skills
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Proficiency in Excel and accounting systems
Who You Are
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Highly detail-oriented and process-driven
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Organized, reliable, and accountable
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Able to manage multiple priorities effectively
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Comfortable working in a growing, evolving environment
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Clear communicator and strong team collaborator
Compensation & Benefits
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Competitive salary starting at $85K - $115K, commensurate with experience.
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Full-time, in-office role (MondayFriday)
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Comprehensive benefits package, including PTO and paid holidays
Why This Role
This is an excellent opportunity for a finance professional who takes pride in precision and accountability. You will play a key role in ensuring funds are managed and deployed responsibly in support of a meaningful mission.
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