Job Summary
We are seeking a dependable, highly organized Administrative Coordinator to join our team. This position is ideal for someone who enjoys variety in their day, is comfortable learning new technology, and has exceptional attention to detail.
You'll support our office through administrative work, client communication, data entry, invoice auditing, and general office coordination. Accuracy is extremely important in everything we do.
Responsibilities
- Answer incoming phone calls professionally and direct calls appropriately.
- Provide exceptional customer service to clients and vendors.
- Perform accurate data entry into company systems.
- Audit invoices for accuracy and report discrepancies.
- Order and maintain office supplies.
- Prepare spreadsheets, reports, and other documents.
- Maintain organized electronic files.
- Assist with administrative projects and special assignments.
- Communicate with insurance carriers and vendors.
- Support daily office operations and assist other team members as needed.
Qualifications
- Minimum of 2 years of administrative office experience
- Bilingual in English and Spanish (required)
- Strong proficiency in Microsoft Office
- Intermediate to advanced Microsoft Excel skills
- Experience using Canva
- Excellent written and verbal communication skills
- Strong organizational and time-management skills
- Outstanding attention to detail
- Ability to prioritize multiple tasks in a fast-paced environment
- Professional phone etiquette
- Positive attitude and willingness to learn
- Reliable transportation
Preferred Qualifications
- Insurance industry experience
- Experience auditing invoices
- Experience with CRM software
- Experience working with confidential information
We're Looking for Someone Who Is...
- Exceptionally organized
- Detail-oriented
- Dependable and punctual
- Friendly and professional
- A strong communicator
- Comfortable using technology
- Able to work independently while also being a team player
- Someone who notices the little things before anyone else does
Why Join Our Team?
- Competitive starting pay
- Friendly, supportive work environment
- Opportunity to learn the insurance industry
- Variety in daily responsibilities
- Small team where your work truly makes a difference
Pay: $30.00 - $32.00 per hour
Work Location: In person
