We are seeking an experienced Portfolio Manager to join our team. The ideal candidate will be responsible for managing a portfolio of properties and must have prior experience in collaborating with Developer/Declarant communities, demonstrating a thorough understanding of the unique challenges and requirements associated with such environments.
Responsibilities:-
Developer/Declarant Community Management:
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Utilize previous experience in managing Developer/Declarant communities to navigate the specific challenges and requirements associated with such properties.
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Foster positive relationships with developers, declarants, and other relevant parties to ensure smooth collaboration and adherence to community guidelines.
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Property Operations Management:
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Oversee the overall management of the HOA community, including residential units, common areas, amenities, and facilities.
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Coordinate with vendors and contractors for maintenance, repairs, and improvements to ensure the property is well-maintained and aesthetically pleasing.
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Respond promptly to maintenance requests and resolve issues efficiently.
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Monthly Property Inspections:
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Conduct regular, thorough inspections of assigned properties to ensure compliance with established standards and identify any maintenance or compliance issues.
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Document inspection findings, communicate observations to relevant stakeholders, and coordinate necessary corrective actions.
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Financial Management:
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Develop and manage the HOA budget in collaboration with the HOA board.
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Collect and process HOA dues and fees, ensuring timely payments and accurate financial records.
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Provide regular financial reports to the HOA board and stakeholders.
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Resident Relations:
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Serve as the primary point of contact for residents' inquiries, concerns, and feedback.
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Foster positive relationships with residents, addressing their needs and resolving conflicts in a professional and courteous manner.
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Keep residents informed about community news, events, and updates.
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Rules and Compliance:
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Enforce community rules, covenants, and bylaws to maintain a harmonious living environment for all residents.
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Work with the HOA board to develop and update community policies as needed.
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Address violations and take appropriate actions to ensure compliance.
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Meeting and Communication:
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Organize and attend regular HOA board meetings, preparing meeting agendas and taking minutes.
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Communicate effectively with the HOA board, residents, and vendors regarding property-related matters and community updates.
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Vendor and Contractor Management:
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Establish and maintain relationships with vendors and contractors to obtain quality services and competitive quotes.
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Review and approve vendor contracts and service agreements.
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Records and Documentation:
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Maintain accurate records, including financial documents, resident communication, and property-related data.
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Ensure all relevant documents, contracts, and records are properly organized and easily accessible.
Note: This position requires an in-office presence from Monday to Friday, 9:00 am to 5:00 pm. Remote work is not available.
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