Construction Office Assistant
Market Contracting Services is seeking a dependable, organized, and detail-oriented Construction Office Assistant to support our accounting, shop, and project management teams.
This is a great opportunity for someone with strong administrative skills who is interested in building or continuing a career in the construction industry. The ideal candidate is comfortable working with spreadsheets, documentation, and multiple priorities in a fast-paced office environment.
Pay: $22.00–$26.00 per hour, depending on experience
Job Type: Full-time
Position Summary
The Construction Office Assistant provides administrative support to the accounting department, shop, and project managers while helping maintain compliance with construction project requirements.
This position assists with certified payroll, compliance documentation, project administration, electronic filing, tool inventory, weekly and month-end reporting, reconciliations, and general office operations.
The ideal candidate is organized, dependable, detail-oriented, and able to effectively manage multiple assignments and deadlines.
Responsibilities
- Provide administrative support to the accounting department, shop, and project managers.
- Assist with certified payroll preparation, documentation, and reporting.
- Update and maintain residency, compliance, project tracking, and other company spreadsheets.
- Prepare, distribute, and track union correspondence and required notices.
- Scan, organize, e-file, and maintain electronic and paper project files.
- Enter and update project information using Microsoft Office and company software.
- Assist with project documentation, subcontractor paperwork, contracts, and related files.
- Support project managers with document control and general administrative tasks.
- Maintain accurate and organized records to help ensure compliance with project and client requirements.
- Assist with the preparation and maintenance of weekly reports.
- Assist with month-end reports, reconciliations, and related documentation.
- Assist with tool inventory, tracking, organization, and distribution.
- Answer phones, greet visitors, and provide general office support.
- Communicate professionally with employees, project managers, subcontractors, vendors, and other business partners.
- Perform other administrative duties as assigned.
Qualifications
- High school diploma or GED required.
- Associate degree preferred.
- Bilingual in English and Spanish required.
- Previous construction industry or construction office experience preferred.
- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
- Experience with Smartsheet and QuickBooks is a plus.
- Strong computer, typing, and data-entry skills.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to prioritize and manage multiple assignments and deadlines.
- Professional, dependable, and able to work effectively as part of a team.
- Positive attitude and willingness to learn new systems and processes.
Benefits
- $22.00–$26.00 per hour, depending on experience and qualifications.
- Health insurance.
- Paid Time Off (PTO) after 90 days.
- Paid sick leave after 90 days.
- Full-time, stable employment.
- Supportive and collaborative team environment.
- Opportunity to gain experience in construction administration, accounting, compliance, and project management.
About Market Contracting Services
Market Contracting Services is an established carpentry contractor with more than 20 years of experience in the construction industry. We take pride in our reputation for quality workmanship, reliability, and teamwork.
We are looking for someone who wants to become a valued member of our team and grow their knowledge of construction administration. Candidates who meet the core qualifications and are willing to learn are encouraged to apply.
If you are organized, dependable, detail-oriented, and interested in growing your career in the construction industry, we encourage you to apply.
Pay: $22.00 - $26.00 per hour
Benefits:
- Health insurance
- Paid time off
Education:
- High school or equivalent (Required)
Experience:
- Office: 2 years (Required)
Language:
Work Location: In person
