Job Summary
and insurance needsJob TitleAssistant Construction Office ManagerJob SummaryWe are seeking an organized Assistant Construction Office Manager to streamline our daily operations. You will support project workflows, manage client billing, and oversee insurance compliance. This role bridges the gap between the field teams, subcontractors, and our administrative office. [1, 2, 3, 4, 5]Key ResponsibilitiesProject Oversight
- Track project timelines to ensure milestones are met on schedule.
- Coordinate with field superintendents regarding labor schedules and material deliveries.
- Maintain project documentation including daily logs, change orders, and submittals.
- Update stakeholders regularly on progress, budget shifts, and potential delays. [1, 2, 3]
Billing & Financials
- Process progress billings using standard industry formats like AIA documentation.
- Review subcontractor invoices for accuracy against completed field work.
- Manage accounts receivable by following up with clients on outstanding payments.
- Reconcile expense reports and assign costs to specific project codes.
Insurance & Compliance
- Verify subcontractor compliance by collecting and auditing Certificates of Insurance (COI).
- Manage lien waivers for all active vendors and material suppliers.
- Assist with annual audits for general liability and workers' compensation policies.
- Maintain safety records required by local authorities and federal OSHA guidelines.
Qualifications
- Experience: Minimum 2–3 years in a construction office setting.
- Software: Proficiency with Quickbooks, Tradetopia, Google documents, or similar construction management tools.
- Education: High school diploma required; Associate degree in business or construction management preferred.
- Skills: Strong understanding of lien laws, COI verification, and progress billing methods. [1, 2]
To tailor this specifically to your company, tell me:
- This is fully on sight job.
- Must be bilingual in writing and speaking (English and Spanish)
- Salary will be discussed at time of interview. Hourly $25-$30 and set 40 hours a week.
Pay: $25.00 - $30.00 per hour
Work Location: In person
