Job Overview
We are seeking a dynamic and highly organized Construction Office Manager to oversee the administrative operations of our construction projects. This role is vital in ensuring smooth project workflows, effective communication among teams, and efficient management of office functions. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a passion for supporting construction teams to succeed. You will be the backbone of our office, coordinating schedules, managing vendors, and maintaining meticulous records to keep projects on track and within budget.
Responsibilities
- Manage daily office operations, including filing, record keeping, and administrative support for construction projects
- Coordinate project schedules, meetings, and deadlines to ensure timely completion of tasks
- Oversee vendor relationships, including procurement, invoicing, and contract management
- Supervise administrative staff and provide training & development opportunities to enhance team performance
- Handle human resources functions such as payroll processing, employee onboarding, and maintaining personnel files
- Utilize QuickBooks for bookkeeping, budgeting, and financial tracking related to project expenses
- Maintain effective communication with clients, contractors, vendors, and internal teams through multi-line phone systems and email correspondence
Requirements
- Proven experience in office management within a construction or related industry environment
- Strong organizational skills with the ability to multitask efficiently in a fast-paced setting
- Supervising experience with a focus on team management and training
- Proficiency in QuickBooks for bookkeeping, payroll, and budgeting tasks
- Excellent communication skills with professional phone etiquette and client interaction experience
- Knowledge of vendor management processes and contract negotiation skills
- Familiarity with schedule management tools and calendar organization software
- Experience with clerical tasks such as filing, front desk duties, and managing multi-line phone systems
- Ability to handle human resources responsibilities including employee records and payroll processing
- MUST speak ENGLISH/SPANISH
- Will be a W-9 position
Join us as a Construction Office Manager to lead our administrative efforts with energy and precision! Your expertise will empower our construction teams to operate seamlessly while ensuring all office functions support project success. We value proactive professionals who thrive in organized environments—if you’re ready to make an impact in a vibrant construction setting, we want to hear from you!
Pay: From $20.00 per hour
Experience:
- Office Manager: 5 years (Preferred)
Language:
Shift availability:
Ability to Commute:
- San Antonio, TX 78238 (Required)
Work Location: In person
