Executive Assistant to Founder
Affinity Home Care + Personal Brand
Location: Long Beach NY (Hybrid preferred)
Job Type: Full-Time (Part-Time considered for exceptional fit)
About the Role
We are seeking a highly organized, proactive Executive Assistant to support the Founder of a luxury concierge home care company and a growing personal brand. This is a high-trust, high-responsibility role for someone who thrives in a fast-paced environment, anticipates needs, and takes ownership of outcomes.
This position goes beyond administrative support. You will act as a true right hand—helping manage priorities, communication, and execution across multiple initiatives.
Key Responsibilities
- Manage and prioritize the Founder’s calendar, meetings, and scheduling
- Handle email correspondence, follow-ups, and task tracking
- Prepare meeting agendas, notes, and action items
- Coordinate with internal team members and external partners
- Track projects and deadlines across business and personal brand initiatives
- Organize documents, files, and systems to ensure efficiency
- Support light project management and operations
- Flag issues early and propose solutions
- Maintain confidentiality and discretion at all times
Qualifications
- 2+ years experience as an Executive Assistant, Personal Assistant, or similar role
- Exceptional organizational and time-management skills
- Strong written and verbal communication
- Ability to manage multiple priorities without dropping details
- Calm, professional, and emotionally mature under pressure
- Proactive and self-directed; does not require constant supervision
- Comfortable working with a strong, fast-moving founder
- High level of integrity and discretion
Preferred Qualifications
- Experience supporting an entrepreneur or founder
- Familiarity with Google Workspace, scheduling tools, and task management systems
- NYC-based with flexibility for in-person meetings as needed
What We Offer
- Direct mentorship from a founder building and scaling a high-impact business
- Meaningful responsibility and proximity to leadership decisions
- Opportunity for long-term growth into senior operations or leadership roles
- Competitive compensation based on experience
- Hybrid flexibility
How to Apply
Please submit:
- Your resume
- A brief cover note explaining why you’re a strong fit
- One example of a time you took initiative or ownership without being asked
Job Type: Full-time
Pay: $65,000.00 - $75,000.00 per year
Benefits:
- Health insurance
- Paid time off
Application Question(s):
- Are you passionate about making a difference?
Education:
Experience:
- Executive administrative support: 1 year (Required)
- Assistant manager: 1 year (Required)
- Customer relationship management: 1 year (Required)
- Social media management: 1 year (Required)
- Content creation: 1 year (Required)
- Communication skills: 1 year (Required)
- Public relations: 1 year (Required)
- Direct marketing: 1 year (Required)
- Event planning: 1 year (Required)
- Social media marketing: 1 year (Required)
Willingness to travel:
Work Location: Hybrid remote in Miami, FL 33134
