About Us
Safe Zone LLC is a leading provider of high-performance glass solutions for the construction industry. Known for our commitment to quality, efficiency, and service excellence, we partner with contractors and project teams to deliver reliable and compliant glass systems for complex construction projects.
Position Overview
The Contract and Billing Administrator (Glass and Glazing Projects) manages job setup, billing, compliance, and documentation processes from project kickoff through closeout. This role works closely with project managers, accounting, and general contractors by ensuring accurate records, timely billing, and full contractual compliance.
Key Responsibilities
Setup & Project Administration
- Set up new jobs and subcontracts in project management and accounting systems
- Transition estimating files into active project files
- Maintain complete and accurate project documentation throughout the job lifecycle
Billing & Financial Management
- Create and maintain Schedules of Values (SOV)
- Prepare, submit, and enter monthly pay applications to ensure timely and accurate project billing
- Process change orders and job cost adjustments
- Coordinate billing, payments, and deposits in collaboration with project management and accounting
Compliance & Documentation
- Manage lien waivers, notarizations, and pre-lien notices
- Track certified payroll and OCIP/CCIP compliance requirements
- Prepare and issue bonds and certificates of insurance
- Review contracts to verify documentation and insurance compliance
Coordination & Reporting
- Provide required job documentation, photos, and reports to contractors and vendors
- Support project closeout documentation and record retention requirements
Qualifications
Education
- Associate’s or Bachelor’s degree in Accounting, Business, Construction Management, or equivalent experience
Experience
- 2+ years of experience in construction accounting, billing, or project coordination
Technical Skills
- Proficiency in Microsoft Office, particularly Excel
- Experience with Bluebeam and construction accounting and/or job cost software (e.g., Viewpoint Vista, Vista Web)
- Familiar with other Microsoft Applications (e.g., SharePoint, Power Automate)
Professional Skills
- Strong organizational, communication, and problem-solving abilities
- Ability to manage multiple deadlines across active construction projects while maintaining accuracy and compliance
What We Offer
- Competitive salary and comprehensive benefits package
- Opportunities for professional growth and development
- Collaborative, team-oriented work environment
- Involvement in high-impact and innovative construction projects
We are an equal opportunity employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability or protected veteran status.
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Do you have experience with Glass and Glazing Projects?
- Are you comfortable working in an onsite setting?
Experience:
- accounting, billing, or project coordination : 2 years (Required)
Location:
- Oklahoma City, OK 73129 (Required)
Work Location: In person
