Schedule: The typical workweek is a standard 40-hour workweek and may need occasional adjusting in order to meet the customer’s need. Work hours are typically 8 a.m. to 4:30 p.m., Monday – Friday. This position requires occasional travel and overnight stays to attend commission meetings or workshops. Additionally, this position will operate in a hybrid/remote setting, with the expectation of being able to come into the office as needed. This position can work from anywhere within Washington State.
Who we are:
The Washington State Conservation Commission (SCC)is a non-regulatory state agency that supports and coordinates our state’s 45 conservation districts and administers voluntary conservation programs. Together, the SCC and conservation districts (CDs) provide incentive-based services that empower people across Washington to take actions that keep natural resources and working lands healthy for all.
About this position:
As the Senior-level Public Records Officer you will be responsible for the strategic oversight and operational execution of public records management across all formats—paper, email, documents on local PCs, databases, and shared data with external entities such as the Natural Resources Conservation Service (NRCS) and conservation districts. You will serve as a primary point of contact for members of the public, media representatives, and public records requesters, providing guidance, clarifying requests, coordinating searches, facilitating access to records, and communicating requirements and timelines under applicable public records laws. You will also develop and maintain agency-wide partnerships and communication channels necessary to identify records across organizational boundaries, coordinate complex records searches, resolve disclosure and retention issues, and implement consistent records management practices.
Some of what you’ll be doing includes:
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Serve as agency-wide expert and lead advisor on public records, representing the agency before the State Archivist and Records Committee.
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Develop, implement, and refine a comprehensive records management program that supports data stored in multiple formats—physical, electronic, and external.
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Lead strategic planning to optimize data management across paper, digital, and shared databases
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Coordinate with IT, legal, and program teams to establish metadata, data architecture, and security protocols for electronic records.
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Act as the primary agency-level point of contact to manage public records requests for all data formats under RCW 42.56 and WAC 390-14-015.
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Oversee records integration with NRCS and conservation districts, ensuring that data-sharing complies with FOIA, federal guidelines, and agency data policy.
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Develop internal agreements, protocols, and governance frameworks for shared data, including retention, access, and disposition cycles.
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Provide expert consultation and training to agency executives, program managers, IT teams, and legal staff regarding public records laws, risk management, and effective data handling.
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Produce complex analytical reports for executive leadership and external stakeholders, evaluating record-keeping performance, disclosure compliance, and risk exposure.
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Act as a backup for placing information on SCC’s website in compliance with Open Public Meeting requirements, including meeting agendas and meeting minutes.
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May review compliance with conservation district election rules and process.
Required Qualifications:
[OPTION 1]
Any combination of education/experience totaling eight (8) years.
experience must include professional, full-time experience managing information and records across paper, digital, email, PC, and database formats
[OPTION 2]
A bachelor’s degree in business administration, public administration, accounting, legal studies, or a related analytical field
AND
Four (4) years of professional, full-time experience managing information and records across paper, digital, email, PC, and database formats
AND
Expert knowledge of Washington State’s Public Records Act and records retention law
Demonstrated analytical and project-management skills, with the ability to lead complex, statewide-level records projects
Demonstrated proficiency with Microsoft Office applications and other software
Proficiency in time management and managing multiple activities
Skilled in verbal and written communication
Ability to visit conservation districts across the state, including overnight travel
Presentation experience
Excellent customer service and relationship-building skills
PREFERRED:
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Experience establishing records systems and governance frameworks, especially including multi-agency or federal data-sharing environments.
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Knowledge of federal FOIA, NRCS data-sharing policy, or privacy regulations.
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Technical proficiency with records management systems, metadata architecture, imaging technology, or information governance tools.
Equity Competencies
State of Washington Employees contribute to ensuring services, programs, workplaces, and interactions are responsive, respectful, accessible, and effective to the people and communities we serve. Employees are expected to:
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Take action to learn and Grow: Demonstrate a willingness to learn from new experiences, seek feedback, consider different perspectives, and continuously improve knowledge, skills, communication, and approaches to work.
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Take action to meet the needs of others: Seek to understand the needs and experiences of customers, coworkers, and communities. Identify barriers to access and participation and address them before they become obstacles for the people we serve, providing support that is respectful, timely, and effective.
How to Apply:
Click “Apply” at the top of this page to start your application. You can save the application and come back to it, if needed. Be sure to complete the application fully to include a full work history and responses to the supplemental questions.
Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position:
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A letter of interest (no more than 2 pages) explaining how you have prepared yourself for this position.
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A current resume or CV, detailing experience, and education.
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A current list of at least three (3) professional references with current contact information (attached or available to provide at the time of interview)
**Do not attach any documents that include photos or private information (social security number, year of birth, etc.).
NOTE: By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. A resume will not substitute for completing the “duties summary” section or supplemental questions of the application. Please do not “refer to resume” for detail, or your application may be disqualified.
Opportunity for All:
The Washington State Conservation Commission celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local laws.
You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.
Contact Information:
For questions about this recruitment or to request a reasonable accommodation in the application process, contact Angie Anderson at
[email protected].
Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
