Full-Time - Harrisburg PA
Join Our Team
We are a growing small business seeking an exceptional Executive Assistant who enjoys bringing order to busy days, creating outstanding experiences for customers, and helping leadership stay focused on what matters most.
This is more than a traditional administrative role. We are looking for a trusted partner who is highly organized, detail-oriented, customer-focused, and self-directed. The right candidate takes initiative, anticipates needs, follows through on commitments, and enjoys being the person who keeps everything running smoothly behind the scenes.
If you thrive in a fast-paced environment, enjoy solving problems, and take pride in delivering excellent service, we'd love to hear from you.
Duties
- Manage complex calendars, schedule appointments, and coordinate meetings for executive leadership
- Handle incoming calls using multi-line phone systems with professionalism and courtesy, demonstrating excellent phone etiquette
- Prepare, proofread, and edit correspondence, reports, and presentations using Microsoft Office and Google Workspace tools
- Organize and maintain filing systems, both digital and physical, ensuring easy retrieval of documents
- Serve as a front desk representative, greeting visitors and managing office reception duties with a friendly demeanor
- Serve as a professional and welcoming point of contact for clients, customers, vendors, and team members.
- Support office management activities including supply ordering, equipment maintenance, and general administrative tasks
- Provide personal assistant support to executives as needed, including travel arrangements and calendar management
- Assist with event planning, meeting coordination, and special projects.
- Anticipate executive needs and proactively identify solutions before issues arise.
- Offer exceptional customer service by addressing inquiries promptly and efficiently in person or via phone or email
- Help create a positive, responsive, and customer-centered experience for everyone who interacts with our business.
What We're Looking For:
The ideal candidate is someone who:
- Has excellent attention to detail and takes pride in producing accurate, high-quality work.
- Is naturally customer-focused and enjoys helping others.
- Works independently, takes initiative, and requires minimal supervision.
- Demonstrates professionalism, discretion, and sound judgment.
- Communicates clearly and confidently, both verbally and in writing.
- Can effectively manage multiple priorities and adapt to changing needs.
- Is proficient with Microsoft Office, Google Workspace, and common business technology tools.
Why Join Us?
As a small business, every team member has a meaningful impact. You'll work closely with leadership, contribute to important initiatives, and be valued for your ideas, initiative, and expertise. We offer a collaborative environment where professionalism, accountability, and strong relationships are at the heart of what we do.
Pay: $22.50 per hour
Benefits:
- Flexible schedule
- Paid time off
- Professional development assistance
Education:
Experience:
- Executive administrative support: 2 years (Preferred)
Language:
Ability to Commute:
- Harrisburg, PA 17110 (Preferred)
Work Location: Hybrid remote in Harrisburg, PA 17110
