Our client is seeking an Assistant Property Manager to become a valuable addition to their team. In this role, candidates will play a pivotal part in coordinating bid proposals and service contracts, actively participating in walkthroughs and onsite meetings to support the bidding process. Ensuring timely and accurate processing of invoices, complete with proper documentation and adherence to established procedures, is essential.
Responsibilities include:
- Building and maintaining positive relationships with tenants and clients is a key focus, alongside tracking and managing service calls as needed. The Assistant Property Manager will collaborate with the Property Manager on annual budget preparation and monthly financial reports, which includes monitoring accounts payable and monthly accruals. They will also obtain aging reports for management, diligently following up on any outstanding delinquencies.
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Supporting tenant move-ins and move-outs, the Assistant Property Manager will guarantee that additional tenant charges-such as electrical usage, after-hours HVAC, and similar bill-backs-are processed efficiently. Leading regular property inspections with janitorial and other service providers, as directed by the Property Manager, is another important responsibility.
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Oversight of work order and purchase order systems falls under their purview, as does collecting and reviewing certificates of insurance from all tenants and vendors. Maintaining a tracking and filing system for contracts and insurance certificates, with a robust follow-up process for expirations, is required to ensure compliance and organization.
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The Assistant Property Manager will monitor the property maintenance work order system and prepare billing reports for the Property Manager. They will keep all property files-such as leases and contracts-organized and logically arranged. Providing comprehensive administrative support, including phone coverage, report typing, correspondence distribution, and filing, is expected.
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Additionally, scheduling and coordinating meetings or special events will be part of the role, as requested. The Assistant Property Manager will assist in lease administration activities, including managing tenant contacts and insurance information, and generating necessary reports. Finally, they will ensure the office is well-stocked with supplies and essentials to keep operations running smoothly.
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This multifaceted position demands strong organizational skills, attention to detail, and a proactive approach to problem-solving, making it an excellent opportunity for those eager to contribute to a dynamic property management team.
Qualifications
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Bachelor's degree in Business or related field preferred
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3+ years of experience in real estate or property management
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Strong understanding of budgeting, project coordination, and contract processes
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Proficiency in Microsoft Office; experience with Yardi preferred
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Ability to manage multiple projects and priorities simultaneously
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Strong communication, organizational, and problem-solving skills
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Experience with project management tools and financial tracking systems is a plus
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Detail-oriented with a proactive and solutions-driven mindset
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
