Location: Moraine, Ohio
Schedule: Monday – Friday, 10:00 a.m. – 6:00 p.m.
Pay Range: $18.00 – $22.00 per hour
Position Summary
Atomic Transport is seeking an experienced and dependable Office Administrator to provide comprehensive administrative support for our Moraine operation. This position will serve as the primary administrative resource for the terminal and work closely with the Terminal Manager, drivers, operations, payroll, and corporate support teams.
The ideal candidate is highly organized, comfortable managing multiple priorities, and able to take ownership of the day-to-day administrative needs of a busy transportation operation. Previous experience in the waste, transportation, trucking, logistics, or similar operational environment is strongly preferred.
Essential Duties and Responsibilities
- Serve as the primary administrative support for the Moraine terminal.
- Work closely with the Terminal Manager to support daily terminal operations.
- Answer and direct incoming telephone calls and assist employees, customers, vendors, and visitors as needed.
- Maintain regular communication with drivers, employees, managers, and corporate departments.
- Process, enter, maintain, and track work orders.
- Complete billing and administrative processing associated with work orders.
- Perform data entry and maintain accurate electronic and paper records.
- Scan, upload, download, organize, and maintain terminal documentation.
- Prepare and track purchase order requests.
- Audit and reconcile company credit card transactions and supporting documentation.
- Assist with weekly payroll review and verification, including identifying and communicating discrepancies.
- Maintain employee and operational records as assigned.
- Assist with onboarding and administrative needs for new employees.
- Coordinate paperwork and information between the terminal and corporate departments, including Human Resources, Payroll, Safety, Accounting, and Operations.
- Maintain office supplies and coordinate routine office needs.
- Assist with customer, vendor, and operational inquiries as appropriate.
- Maintain confidentiality of employee, payroll, and company information.
- Help maintain an organized, professional, and efficient terminal office.
- Perform other administrative and operational support duties as assigned.
Education and Experience
Required:
- High school diploma or equivalent.
- Previous administrative or office experience.
- Strong organizational skills with excellent attention to detail.
- Ability to manage multiple priorities in a fast-paced operational environment.
- Strong written and verbal communication skills.
- Professional and courteous communication with employees, customers, vendors, and management.
- Proficiency with Microsoft Office, including Outlook, Word, and Excel.
- Comfortable learning and working within multiple computer systems.
- Ability to work independently and take ownership of responsibilities.
- Ability to maintain confidentiality when handling employee and company information.
- Dependable attendance and ability to consistently work the scheduled 10:00 a.m. – 6:00 p.m. shift.
Preferred:
- Previous experience in the waste or environmental services industry.
- Previous transportation, trucking, logistics, or terminal operations experience.
- Experience supporting drivers or a field-based workforce.
- Experience with payroll, billing, work orders, purchase orders, or similar administrative processes.
What We're Looking For
This role requires someone who sees what needs to be done and takes ownership of it. The successful candidate will be organized, dependable, resourceful, and comfortable working in an operational environment where priorities can change throughout the day.
This individual will be an important part of the Moraine team and will help ensure that the administrative side of the operation runs efficiently and accurately.
Pay: $18.00 - $22.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Vision insurance
Education:
- High school or equivalent (Required)
Experience:
- Microsoft Office: 2 years (Preferred)
- Administrative Office: 2 years (Required)
Work Location: In person
