Job Summary
We are seeking a mature, highly organized and proactive Executive Assistant/Office Manager to support our executive team and manage the daily operations of our office for 6 hours per day, Monday-Thursday. This is a salaried position. This role requires a detail-oriented individual with exceptional communication skills, a strong background in administrative support, and the ability to manage multiple tasks efficiently. The ideal candidate will be adept at event planning, project coordination, and providing executive administrative support while maintaining a professional demeanor in all interactions.
Responsibilities
- Provide comprehensive executive administrative support, including calendar management and scheduling appointments using Microsoft Outlook Calendar.
- Coordinate and plan company events, ensuring all logistics are handled effectively.
- Manage office operations, including filing, data entry, and clerical tasks to maintain an organized workspace.
- Handle phone etiquette with professionalism while managing multi-line phone systems and addressing customer inquiries.
- Assist with transcription and proofreading documents to ensure accuracy and clarity.
- Maintain effective communication with team.
- Support project coordination by tracking deadlines, deliverables, and progress on various initiatives.
- Provide personal assistant services as needed to enhance executive productivity.
- Hold conversations with clients and prospects while in waiting area.
Experience
- Proven experience in an administrative role or as a personal assistant is required.
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications is essential.
- Excellent typing skills with attention to detail for accurate data entry and filing processes.
- Previous experience in customer service or front desk operations is beneficial. This position offers an exciting opportunity for a motivated individual looking to contribute to a dynamic team while developing their career in office management and executive support.
Job Type: Part-time
Pay: From $30,000.00 per year
Benefits:
- Flexible schedule
- Paid time off
Education:
Experience:
- Executive administrative support: 6 years (Required)
Ability to Commute:
- Nashville, TN 37214 (Required)
Work Location: In person
