Job Summary
Full-time (40 hrs/week) role supporting a high-volume real estate brokerage by ensuring end-to-end transaction compliance, accurate agent payments, and exceptional client service. Manages file audits, coordinates signings and notarizations, and performs light accounting with Lone Wolf and Dotloop to maintain clean, compliant, and timely closings.. *Salary offered will be based on the length and relevance of the candidates work history and the skills developed through their professional experiences.*
We will train the right person.
Key Responsibilities:
- Audit transaction files for completeness and regulatory compliance; track and resolve deficiencies
- Manage Dotloop workflows, documents, and approvals; maintain organized digital records
- Coordinate client appointments to sign and notarize deeds, affidavits, and closing documents
- Liaise with title companies, lenders, and agents to obtain title commitments, payoffs, and clear-to-close items
- Prepare and process agent commission statements, disbursements, and related deductions
- Enter and reconcile transactions in Lone Wolf; assist with AP/AR, deposits, and monthly reporting
- Monitor key SLAs (file accuracy, funding timelines, compliance checkpoints) and escalate issues promptly
- Protect confidential information and uphold brokerage, MLS, RESPA, and state regulations
- Agent training and Event Coordinator
- KS Real Estate Audits
Qualifications:
- Experience in real estate transactions/compliance with exposure to title processes
- Proficiency with Lone Wolf and Dotloop dashboards; strong Excel/Google Sheets skills
- Active Notary Public (or ability to obtain promptly); excellent client-facing communication
- Detail-oriented, deadline-driven, and comfortable in a high-volume environment
- Basic accounting knowledge (commissions, reconciliations, AP/AR)
- Strong problem-solving and cross-functional coordination skills
- Real Estate License REQUIRED
Optional Metrics to Highlight:
- Average file audit turnaround time, error rate reduction, on-time commission payouts, and volume managed per month.
Work Location: In person
