Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. If you’re passionate about office management, possess strong communication skills, and thrive in a fast-paced setting, this is the perfect opportunity for you to make a meaningful impact!
Responsibilities
- Manage front desk duties including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
- Handle calendar management and scheduling for meetings, appointments, and events using tools like Google Workspace and Microsoft Office
- Perform data entry, filing, and maintain accurate records to ensure organizational efficiency
- Support bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing and expense tracking
- Provide excellent customer service by addressing inquiries promptly and supporting client needs both in person and via phone or email
- Assist with office management tasks such as ordering supplies, organizing files, proofreading documents, and maintaining a tidy workspace
- Coordinate administrative projects including proofing correspondence, managing office emails, and supporting personal assistant duties as needed
Requirements
- Proven experience in an office environment with clerical or administrative responsibilities
- Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills
- Excellent organizational skills with the ability to multitask effectively in a busy setting
- Bilingual abilities are a plus to serve diverse client needs effectively
- Experience with front desk operations, multi-line phone systems, and customer support is highly desirable
- Knowledge of bookkeeping software such as QuickBooks or similar is preferred
- Demonstrated professionalism in phone etiquette and customer service interactions
- Prior experience as a medical receptionist or dental receptionist is advantageous but not required
- Personal assistant experience or office management background will be considered a strong asset
- HHA or CNA certification
Join us to be part of a vibrant team where your organizational talents will shine! We’re committed to creating an inclusive environment that values your skills and supports your growth. This paid position offers an exciting opportunity to develop your career while making a positive difference every day.
Pay: $16.00 - $17.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Vision insurance
Work Location: In person
