Are you an experienced Administrative Assistant who thrives in a fast-paced office and takes pride in keeping everything organized? If you're known for your professionalism, attention to detail, and ability to keep an office running smoothly, we'd love to hear from you.
Our client is seeking a polished, dependable administrative professional to support daily office operations, provide exceptional client service, and serve as a key member of their administrative team. This is a long-term opportunity with a stable, well-established company that values strong office support professionals.
Schedule:
- January–Memorial Day & Labor Day–December: Monday-Friday, 8:00am-5:00pm
- Summer Schedule: Monday-Thursday, 8:00am-5:00pm
Job Duties:
- Greet clients and visitors with a professional, welcoming attitude
- Answer and direct incoming phone calls
- Prepare, scan, organize, and maintain client documents and electronic files
- Create and format documents using Microsoft Office and Adobe Acrobat
- Handle incoming and outgoing mail, packages, and deliveries
- Support document collection, electronic signatures, and administrative workflows
- Process client payments and assist with basic Accounts Receivable support
- Assist with tax season projects and deadline-driven administrative tasks
- Maintain organized reception, conference rooms, and office supplies
- Coordinate office vendors and provide backup support for the administrative team
- Assist with general office projects and day-to-day administrative responsibilities
Qualifications:
- Administrative Assistant, Office Coordinator, Executive Assistant, Receptionist, or Office Support experience
- Strong Microsoft Outlook, Word, and Excel skills
- Excellent organizational and multitasking abilities
- Professional communication and customer service skills
- High attention to detail and ability to manage multiple priorities
- Dependable, adaptable, and team-oriented
- Reliable transportation with flexibility to occasionally assist at other office locations
Preferred:
- Accounting, tax, bookkeeping, payroll, or financial office experience
- Microsoft Teams, SharePoint, OneDrive, or Adobe Acrobat experience
Benefits:
- Health insurance
- 401(k) with employer match
- PTO and paid holidays
- Professional, team-focused work environment
- Long-term career opportunity
Job Types: Full-time, Part-time
Pay: $18.00 - $20.00 per hour
Work Location: In person
