Senior Executive Assistant
Position Summary:
We are seeking a highly experienced and trusted Senior Executive Assistant to support the CEO across both business and personal operations. This is a dynamic, high-visibility role that goes far beyond traditional administrative support.
You will play a critical role in managing day-to-day executive priorities while also assisting with personal affairs, real estate coordination, and family office-related responsibilities. This position is ideal for someone who thrives in a fast-paced environment, takes ownership, and operates with a high level of discretion and professionalism.
Key Responsibilities:
Executive Support
- Manage and optimize the CEO’s calendar across business and personal commitments
- Coordinate complex domestic and international travel
- Prepare meeting materials, agendas, and executive briefings
- Draft and manage communications and correspondence
- Track follow-ups and ensure timely execution of commitments
- Act as a gatekeeper, prioritizing requests and protecting the CEO’s time
Business Coordination
- Coordinate leadership meetings and company priorities
- Assist with presentations and internal communications
- Track key action items and ensure cross-team follow-through
- Support special projects as needed
Family Office, Personal Support & Real Estate Coordination
- Assist in managing a portfolio of real estate assets (multifamily and retail)
- Coordinate with property managers, brokers, and contractors
- Track leasing activity, projects, and key deadlines
- Support acquisitions, dispositions, and capital projects
Household & Lifestyle Management
- Coordinate operations across multiple residences
- Manage personal travel logistics and planning
- Assist with events, guests, and household needs
Financial & Administrative Support
- Manage bill pay and personal financial obligations
- Coordinate with accountants, attorneys, and service providers
- Maintain organized records, contracts, and documentation
- Implement simple systems for tracking expenses and obligations
Team & Vendor Coordination
- Partner with internal staff and external vendors
- Ensure clear communication and timely execution
- Build strong, trusted relationships with key partners
- Coordinate complex domestic and international travel
- Prepare meeting materials, agendas, and executive briefings
- Draft and manage communications and correspondence
- Track follow-ups and ensure timely execution of commitments
- Act as a gatekeeper, prioritizing requests and protecting the CEO’s time
Qualifications:
- 5–10+ years of experience supporting senior executives
- Required: Experience handling both professional and personal affairs
- Experience in a family office or private household environment is a plus
- Exceptional organizational and time management skills
- Strong written and verbal communication
- High level of discretion, professionalism, and reliability
- Detail-oriented with a proactive, solutions-driven mindset
- Ability to manage competing priorities with minimal direction
- Flexible, resourceful, and comfortable wearing multiple hats
- Seeking a long-term opportunity with stability and growth
We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws
Pay: $130,000.00 - $135,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
Work Location: In person
