Position Summary: Under limited supervision, this position provides personal clerical and administrative services and assistance, of routine complexity, requiring the use of judgment and discretion on a periodic basis. Keeps official records and executes administrative policies determined by or in conjunction with other officials.
Statement of Duties and Responsibilities:
Provides clerical and administrative support for management, including initiating, drafting, and proofreading correspondence, preparing e-mails, letters or memorandums, and processing of departmental supply and service orders; files correspondence and other records; responds to correspondence independently when possible; routes priority mail, deliveries, and messages to direct supervisor.
May perform the reception activities, which include meeting and greeting visitors or customers, answering telephones, giving general information, or routing incoming calls to the appropriate personnel. May assist others who are tasked with placing outgoing calls to support management or department personnel.
Maintains a high degree of confidentiality on all sensitive information this position is privy to; manages supervisors calendars and independently coordinates and schedules appointments.
Outlines and explains university procedures and policies and monitors compliance; assists with budget preparation; monthly account reconciliations; and creates and maintains database and spreadsheet files as needed.
Arranges programs, events, conferences, trainings, and meetings by coordinating meeting locations (catering as needed), issuing information or invitations, coordinating speakers, and controlling event budget.
Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and is responsible for processing all reimbursement requests.
Maintains department inventory and tracking system of equipment and supplies.
Responsible for oversight of the departmental credit card to include, making small dollar purchases, reconciling monthly transactions, filing any disputes as needed, maintaining all required documentation; and adhering to the university procurement card program rules.
Acts as a liaison for management by effectively interacting with internal and external customers/staff.
Acts as custodian of university documents and records.
Complies with all State and University policies.
Other duties as assigned.
Supervisory Responsibilities: No supervisory responsibilities.
