York Technical College, a member of the South Carolina Technical and Comprehensive Education System, is a public, two-year institution of higher education that offers a variety of associate degrees, diplomas, and certificates. Through maximizing student success, the College seeks to contribute to the economic growth and development of York, Lancaster, and Chester counties and of the State.
The Academic Affairs Office Manager performs the following functions:
Divisional Operations and Executive Workflow - Coordinates daily operational workflow for Academic Affairs and serves as a central point of coordination for divisional communication, scheduling priorities, meeting preparation, and follow-up. Manages the Academic Affairs general inbox, routes inquiries appropriately, tracks action items, and supports continuity of operations when the Chief Academic Officer is unavailable. Facilitates communication among academic leadership, faculty, staff, institutional offices, and external stakeholders.
Project Coordination and Strategic Initiative Support - Coordinates timelines, documentation, deliverables, and follow-up activities for selected Academic Affairs priorities, strategic initiatives, partnership agreements, academic pathways, and cross-functional projects. Monitors project status, maintains organized records, identifies process gaps, and recommends improvements to support divisional efficiency and accountability. Provides coordinated support to divisional leadership for initiatives assigned by the Chief Academic Officer.
Faculty Administrative Processes and Academic Affairs Workflow - Coordinates and tracks recurring administrative processes across Academic Affairs, including faculty appointment documentation, load documentation, credentialing support, hiring-related timelines, assignments, and administrative actions. Partners with Human Resources, deans, and other appropriate offices to support accurate and timely completion of faculty-related processes. Maintains internal process guides, reference materials, and documentation for recurring Academic Affairs workflows.
Governance, Leadership, and Meeting Support - Coordinates Academic Affairs leadership meetings, retreats, governance-related follow-up, and divisional planning activities. Prepares agendas, materials, minutes, summaries, and action-item tracking documents. Supports preparation of Academic Affairs materials for executive-level needs.
Budget, Purchasing, and Travel Coordination - Tracks divisional expenditures, maintains internal budget summaries, and assists with monitoring discretionary and travel budgets. Coordinates purchasing documentation with the Business Office and supports travel authorizations, arrangements, and reimbursement documentation for the Chief Academic Officer.
