Care Team Solutions is helping The Zang Agency, a third generation, family-owned buffalo business, who provides custom made electrical equipment to the commercial and industrial markets find their next integral piece to their growing company- an Accounting Support Specialist.
Purpose: To provide high-level administrative and financial support to the accounting department, ensuring that every transaction, shipment, and setup is handled with speed and accuracy to uphold the Zang legacy of service.
Promise: To “Triple Check” every financial detail and “Own” every administrative task so that our partners and team members always have the fastest answers and the most reliable data.
Place: A vital member of the accounting team who serves as the procedural backbone for customer/vendor onboarding and accounting logistics.
Details about the Accounting Support Specialist and Industry Leading Pay & Benefits
- In-Office 8a-4p, Mon-Fri.
- Pay: $20-$23/hr depending on experience.
- PTO: 2 weeks personal, NYS accrued sick time AND closed week of Christmas-New Years!
- Health/Vision/Dental insurance paid in full! Single and Family!
- 401k w/ match!
Key Traits and Abilities:
- A high level of attention to detail to ensure financial data is "accurate and true".
- A self-starter who never leaves a task wondering and follows through on every request.
- The ability to work quickly to provide "fastest answers" in a fast-paced environment.
- Willingness to "Hold the Door" for team members by taking on diverse support tasks.
Education/Experience Requirements:
- Minimum of associate’s degree in accounting, finance, business administration, or related field.
- Minimum of 1-year working experience in accounting, finance, business administration, or related field.
Core Responsibilities:
Tax & Documentation Management
- Proactively collect and maintain tax exemption certificates for all applicable customers.
- Supply vendors with appropriate tax exemption certificates upon request.
- Support the preparation of sales tax documentation and annual IRS/NYS filings as requested.
- Organize and file lien waivers, COIs, and other critical project-related documents.
Financial Transactions & Invoicing
- Prepare and send invoices for completed orders, with a focus on accuracy and timely delivery to customers.
- Assist in Accounts Receivable (A/R) and Accounts Payable (A/P) tasks to ensure smooth cash flow and vendor relationships.
- Support the processing of expense reimbursements and commission checks.
- Perform project-specific audits to ensure accurate and on-time billing.
- Submit payments to vendors and for other recurring expenses.
New Account Onboarding
- Manage the setup process for new customers and vendors, ensuring all financial and contact data is correctly entered into the system.
- Verify that all required paperwork is complete before accounts are activated for the sales team.
General Accounting & Admin Support
- Support the accounting team with general administrative tasks, including printing, filing, and managing inbound phone calls.
- Provide support during third-party audits and internal financial reviews.
- Support CFO in preparing quarterly financials.
Job Type: Full-time
Pay: $20.00 - $23.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Education:
Experience:
- Accounting: 1 year (Preferred)
- Finance: 1 year (Preferred)
Ability to Commute:
- Clarence Center, NY 14032 (Required)
Work Location: In person
