We are hiring a Medical Assistant / Clinical Care Coordinator for a busy pediatric, adolescent, and young adult primary care practice in Essex County, NJ.
We care for patients from birth through age 30, including many families navigating transportation, food insecurity, insurance, school access, language, immigration requirements, chronic illness, behavioral health, and follow-up barriers.
This role is built for a serious pre-med, pre-PA, nursing, public health, or gap-year applicant who wants real clinical and care coordination experience before graduate medical education.
- Spanish or Haitian Creole fluency strongly preferred
- 18–24 month commitment strongly preferred
What you'll do
The role splits roughly 70% direct clinical support and 30% care coordination, shifting toward more coordination as you grow.
Direct clinical care
- Patient histories, vitals, and visit prep
- Vaccines and phlebotomy (if trained or willing to train)
- Support for well-child, adolescent, and young adult visits
- School forms, physicals, and clinical documentation
Screening and follow-up
- PHQ-9 depression screening
- STI screening and result tracking for adolescents and young adults
- Tracking abnormal labs and ensuring follow-up
- Escalating time-sensitive findings to the clinical team
Care coordination
- Maintaining registries for asthma, ADHD, autism, obesity, abnormal labs, positive STIs, and borderline or positive TB results
- Identifying and closing care gaps, with documentation that supports chronic care management and transitions of care billing
- Tracking hospital and ER follow-up
- Preparing monthly care coordination lists for physician review
- Following up with families on labs, referrals, therapy access, and missed appointments
Vaccine program
- VFC inventory, ordering, and reconciliation
- Temperature logs and excursion documentation
- Vaccine storage and handling compliance
Immigration physicals and TB follow-up
- Forms, required labs, and vaccine documentation
- TB testing and follow-up navigation
- Coordination with labs and outside resources
Patient navigation
- Helping families overcome transportation, food, and school access barriers
- Supporting Spanish or Haitian Creole-speaking families through care navigation
- Communicating barriers back to the clinical team
What this role offers
- Direct pediatric, adolescent, and young adult clinical exposure
- Experience with chronic care coordination, public health workflows, and access barriers
- Physician mentorship throughout the role
- Eligibility for a detailed physician letter of recommendation after demonstrated excellence, professionalism, and sustained commitment
You will help see patients, manage workflows, follow up with families, and own real pieces of the practice — with structure, supervision, and feedback.
Who we're looking for
- Planning to apply to medical school, PA school, nursing, public health, or another health profession
- Fluent or highly proficient in Spanish or Haitian Creole (strongly preferred)
- Reliable, organized, and able to follow through without constant reminders
- Warm and professional with children, parents, teens, and young adults
- Comfortable with sensitive topics — STI testing, depression screening, family barriers — handled with discretion
- Able to commit to at least 18–24 months
Required
- High school diploma or equivalent
- Comfort with EHRs and basic computer systems
- Ability to maintain patient confidentiality
- Authorized to work in the US
Prior MA, scribe, EMT, research, or clinical experience preferred. MA certification preferred but not required for an exceptional candidate.
Schedule: Full-time preferred. Part-time considered for an exceptional candidate. Some evening availability may be needed.
How to apply: Submit your resume and answer the application questions on Indeed. Thoughtful applications will be reviewed first.
We are an equal opportunity employer.
Pay: $21.00 - $23.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
Application Question(s):
- Which best describes your language ability? Pick one below:
Fluent in Spanish
Fluent in Haitian Creole
Fluent in both Spanish and Haitian Creole
Conversational in Spanish or Haitian Creole
Neither
- Tell us about a time you had to track many small details over a long stretch of time — at work, in school, or in a personal project. What was your system?
- In 3–5 sentences, tell us why you would be a strong fit for this specific role. Please include one example from your experience that shows reliability, follow-through, patient service, language ability, or readiness for clinical responsibility.
Work Location: In person
