Summary
The Procurement Specialist supports the company in the acquisition of goods and services that support major capital projects, as well as internal purchases. This role ensures compliance with all federal, state, local and FTA regulations and guidelines. This position will collaborate with all internal departments and external vendors to deliver timely, compliant procurement solutions by providing support to help in the development of scopes of work and project specifications.
Responsibilities
- Process purchase orders, ensuring accuracy, compliance, and timely submission
- Assists Director of Procurement in research, evaluation, and communication with vendors to obtain pricing, availability, and delivery information
- Assists Director of Procurement in executing the full lifecycle for capital-funded purchases, including developing specifications, assisting with solicitations (RFPs/RFQs/IFBs), evaluating bids, and preparing accurate procurement documentation
- Assists in reviewing supplier quotes and comparing costs to support cost-effective purchasing decisions
- Works with Director of Procurement on contract modifications, change orders, renewals, and amendments in support of compliance documentation
- Assists in coordinating with stakeholders, vendor teams, and planning staff to translate capital project requirements into clear procurement documents
- Support procurement activities for large-scale capital projects such as fleet replacement, facility upgrades, infrastructure improvements, and technology modernization
- Support month-end processes, including invoice reconciliation, documentation review, invoice discrepancies
- Helps in preparing and maintaining documentation for audits, grant reporting, and project close-out packages
- Conduct supplier outreach and encourage vendor participation, including DBE (Disadvantages Business Enterprise) engagement
- Identify opportunities to improve procurement efficiency and cost control
- Provide general administrative support to the Director of Procurement as needed
- Assist in project due diligence such as gathering Scope of Work details from stakeholders and/or subject matter experts
Qualifications
- Previous experience in purchasing, procurement, supply chain, or a related administrative role preferred
- Strong organizational skills with the ability to manage multiple tasks and deadlines
- Excellent attention to detail and accuracy in data entry and documentation
- Effective communication skills for interacting with vendors and internal teams
- Ability to work in a team environment
- Proficiency with Microsoft Office (Excel, Word) and purchasing or ERP software such as Microsoft Business Central D365
- Strong network folder and file management a plus
- Ability to work independently and adapt quickly in a fast-paced environment
Education and/or Experience
- Associate’s degree in business, finance, or related field
- Minimum of 1-year procurement or related experience and/or training
- Experience working in a public agency or transit environment is a plus
- Knowledge of public procurement regulations is strongly preferred
- An equivalent combination of education and experience will be considered
Certificates, Licenses, and/or Registrations
- VA Driver license required
- NIGP, VCA, VCO or other relevant procurement/supply chain certifications and/or FTA-related procurement training is desirable
Pay: $22.00 - $24.00 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
