Overview
Distribution Office Manager
We are seeking a highly organized and dependable Distribution Office Manager to oversee the day-to-day back-office operations of our distribution business.
This position is responsible for ensuring that inventory, invoices, orders, compliance documentation, licenses, and Metrc records are accurate and kept up to date. The ideal candidate is detail-oriented, comfortable working with multiple locations, and able to identify and correct discrepancies before they become larger operational or compliance issues.
Key Responsibilities
- Manage and organize vendor invoices, purchase orders, credits, and supporting documentation
- Ensure invoices are received, entered, matched, and properly tracked
- Check in incoming orders and verify products against invoices and purchase orders
- Identify and resolve quantity, pricing, invoice, and inventory discrepancies
- Maintain accurate back-office inventory records
- Enter, review, and maintain information within Metrc
- Verify incoming and outgoing inventory within Metrc and internal systems
- Assist with inventory transfers and distribution records between locations
- Reconcile physical inventory against internal systems and Metrc
- Monitor for missing, incorrect, or incomplete inventory records
- Maintain organized digital and physical compliance records
- Track all required business, facility, operational, and regulatory licenses
- Ensure licenses and permits for all locations remain current and readily available
- Maintain a calendar of license and permit expiration and renewal dates
- Coordinate license renewals and required documentation before expiration
- Maintain vendor and customer documentation as required
- Ensure required licenses and credentials are obtained before conducting applicable business
- Communicate with store managers, vendors, ownership, and other departments regarding orders, invoices, inventory, and compliance matters
- Prepare reports for management regarding inventory, invoices, outstanding issues, and compliance
- Assist with audits and provide requested documentation
- Develop and maintain organized back-office processes and filing systems
- Identify operational errors and follow through until they are corrected
- Help management improve procedures for inventory control, purchasing, distribution, and compliance
- Perform additional administrative and operational duties as needed
Qualifications
- Previous experience in distribution, inventory management, compliance, purchasing, accounting support, or back-office operations preferred
- Metrc experience strongly preferred
- Experience working in a regulated industry is highly preferred
- Strong understanding of inventory tracking and reconciliation
- Comfortable working with invoices, purchase orders, spreadsheets, and inventory management systems
- Strong computer and data-entry skills
- Excellent organizational and record-keeping abilities
- High attention to detail and accuracy
- Ability to manage multiple locations, deadlines, and responsibilities simultaneously
- Ability to identify discrepancies and independently follow through on solutions
- Strong written and verbal communication skills
- Dependable, professional, and able to handle confidential business information
- Must Be a Team Leader
What We’re Looking For
This is not simply a data-entry or administrative position. We are looking for someone who can take ownership of the back-office side of our distribution operations.
The right person will make sure orders are checked in correctly, invoices do not fall behind, inventory records remain accurate, Metrc is properly maintained, licenses stay current, documentation is organized, and management is made aware of issues before they become problems.
We are looking for someone who is proactive, accountable, organized, and comfortable being responsible for keeping multiple parts of the operation on track.
Pay: $18.50 - $25.00 per hour
Benefits:
Work Location: In person
