Job Overview
St. John Vianney Catholic School is seeking a warm, organized, and professional Administrative Assistant to join our Main Office team. This position primarily serves our K–8 school while also providing support to our Early Childhood Center as needed.
This position is often the first voice families hear on the phone and the first person they meet when they walk through our doors. We are looking for someone who enjoys building relationships, thrives in a fast-paced environment, and takes pride in providing exceptional customer service.
This is an ideal opportunity for someone who enjoys variety, solving problems, and being an essential part of a school community. The ideal candidate is highly organized, adaptable, technologically proficient, and able to manage multiple priorities while supporting students, families, faculty, and administration. As a member of our school community, this individual serves as an ambassador for St. John Vianney and should support the mission and values of Catholic education.
Duties
- Welcome visitors, answer phones, and provide exceptional customer service to families, students, staff, and guests.
- Support the daily operations of the K–8 Main Office while assisting the Early Childhood Center as needed.
- Assist with enrollment, attendance, student records, parent communications, scheduling, substitute coverage, and field trip coordination.
- Provide basic student health support, including assisting students with minor illnesses and injuries, administering medications according to school procedures, and contacting parents when appropriate.
- Create, proofread, and update correspondence, forms, reports, and other communications using Google Workspace, Canva, WordPress, and social media platforms.
- Assist with state reporting, student assessments, and student information systems, including Infinite Campus.
- Manage the school's Chromebook inventory and provide first-level technology support, including basic troubleshooting of Chromebooks, printers, copiers, and classroom technology; coordinate with Tier II support as needed.
- Assist with purchasing, textbook ordering, invoice coding, inventory management, and office supply ordering to support daily operations.
- Support the principal and administrative team with office management, filing, photocopying, special projects, and other duties as assigned.
Experience
Required
- Highly organized with exceptional attention to detail.
- Excellent written and verbal communication skills, including strong grammar, spelling, and punctuation.
- Outstanding customer service and interpersonal skills.
- Proficiency with Google Workspace (Docs, Sheets, Gmail, Calendar, etc.).
- Strong organizational, multitasking, and problem-solving skills with the ability to adapt to changing priorities.
- Comfortable learning new technology and troubleshooting basic technology issues.
- Ability to maintain confidentiality, exercise sound judgment, and remain calm in a fast-paced environment.
- Ability to work independently while collaborating as part of a team.
- Supportive of the mission, values, and teachings of the Catholic Church and committed to contributing to a welcoming, faith-filled school community.
Preferred
- Three or more years of administrative or office experience.
- Previous school office or educational experience strongly preferred.
- Experience with student information systems (such as Infinite Campus).
- Experience with Canva, WordPress, social media, or digital communications.
- Experience with purchasing, invoice coding, inventory management, or textbook ordering.
- Experience providing basic technology support in a school or office environment.
Pay: $18.00 - $21.00 per hour
Benefits:
- Dental insurance
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
