Job Purpose: Provide high-level administrative and clerical support to the Director of Safety and company employees by coordinating and tracking safety-related compliance training, and by preparing, maintaining and distributing internal reports as necessary.
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Coordinate and schedule internal and external safety compliance training.
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Identify training needs with supervisors and the Director of Safety.
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Schedule required regulatory training courses.
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Maintain employee training records in databases.
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Assign and track safety training.
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Prepare training rosters, materials, and classroom logistics.
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Monitor training attendance and maintain certification records.
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Prepare and distribute training reports.
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Maintain the Safety Training Calendar and departmental schedules.
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Track safety meeting attendance.
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Complete required OSHA and state safety reports.
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Assist with OSHA logs, audits, and regulatory compliance records.
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Document and track incidents, accidents, inspections, and traffic violations.
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Create and maintain Standard Operating Procedures (SOPs) and fillable PDF forms.
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Order and maintain department supplies.
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Support Director of Safety, operations and participate in continuous improvement initiatives.
Work Qualifications
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Excellent communication and interpersonal skills.
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Exceptional organizational skills with high attention to detail.
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Ability to shift tasks and prioritize to meet required and changing deadlines.
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Requires excellent follow-up follow-through to close the loop on training and scheduled events.
- Must understand the importance of maintaining confidentiality of sensitive employee and company information.
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Proficient computer skills (Outlook, Word, Excel, PowerPoint)
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Holds a clean DMV and can drive for company business.
- Bi-lingual Spanish Speaking/Reading/Writing a plus
Education & Work Experience Guidelines;
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High school diploma or equivalent required
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Ability to interact with all levels of personnel
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2+ years’ experience in a business atmosphere; OR,
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Equivalent combination of education and experience
