Opportunity Overview
SYNK LLC is recruiting one full-time Confidential Executive Assistant to support senior leadership in a professional federal office environment at Offutt Air Force Base, Nebraska. The position is contingent upon contract award, candidate approval, successful background/security processing, and authorization to access the work location and Government systems.
Position Summary
The selected candidate will provide executive-level administrative, clerical, and data-entry support; coordinate calendars and meetings; prepare and maintain correspondence and briefing materials; track deadlines; manage sensitive records; respond professionally to telephone, email, and in-person inquiries; and serve as a reliable point of contact between leadership and external organizations. The role requires discretion, accuracy, organization, professional communication, and demonstrated experience working in a military environment.
Essential Duties and Responsibilities
· Apply administrative principles, office practices, and military protocol to support senior leadership.
· Use Microsoft Outlook, Word, Excel, PowerPoint, Teams, and related office tools to create emails, letters, reports, presentations, spreadsheets, and briefing materials.
· Manage calendars, schedules, meeting coordination, deadlines, deliverables, and follow-up actions.
· Prepare, edit, scan, upload, organize, and maintain paper and electronic records.
· Answer and route telephone, email, and in-person inquiries professionally.
· Attend meetings or conferences and follow up with leadership as requested.
· Handle sensitive, strategic, personnel, and personal information with absolute discretion and in accordance with applicable privacy and records-management requirements.
· Maintain professional working relationships with installation and community organizations.
· Safeguard Government property, identification credentials, keys, information, records, and equipment.
· Follow installation safety, security, emergency, dress, conduct, and information-system requirements.
Minimum Qualifications
· Associate's degree in any field.
· At least one year of clerical or data-entry experience obtained in an office setting.
· At least one year of experience working in a military environment.
· Demonstrated proficiency in Microsoft Word, Excel, and PowerPoint.
· Proficiency in general data entry, administration, telephone etiquette, and office-management methods.
· Professional oral and written communication, customer service, organization, and deadline-management skills.
· Ability to read, understand, speak, and write English fluently.
· United States citizenship.
· Ability to complete required criminal, fingerprint, financial, suitability, and national-security investigation processes and maintain eligibility for required Government credentials and system access.
Education Requirements
Associate's degree in any field. Education will be verified before candidate submission.
Training Requirements
The selected candidate must complete all required installation in-processing, orientation, emergency-preparedness, Privacy Act, HIPAA, 42 CFR Part 2 confidentiality, security, information-assurance, and other initial/annual training assigned for the position. Training certificates must be provided and kept current.
Required Technical Skills
· Microsoft Word: professional correspondence, editing, formatting, and document maintenance.
· Microsoft Excel: accurate data entry, basic spreadsheet maintenance, and organization of information.
· Microsoft PowerPoint: preparation and editing of presentations and briefing materials.
· Microsoft Outlook/Teams or comparable collaboration tools for email, calendars, scheduling, and meetings.
· Accurate scanning, uploading, electronic filing, records maintenance, and deadline tracking.
Preferred Qualifications
· Prior experience supporting senior leaders, commanders, executives, or a legal/administrative office.
· Experience with Government records, controlled information, military correspondence, or installation protocols.
· Experience coordinating multiple calendars, meetings, external agencies, and time-sensitive deliverables.
Preferred qualifications do not replace or modify the mandatory minimum qualifications.
Work Location
On-site at Offutt Air Force Base, Nebraska. Ad-hoc telework, if any, is NOT guaranteed.
Work Schedule
Full-time, normally 7:30 a.m.-4:30 p.m., Monday through Friday, excluding federal holidays and authorized closures.
Background / Clearance Requirements
The selected candidate must be a U.S. citizen and successfully complete required criminal-history, fingerprint, financial, suitability, and national-security investigation procedures. The role requires eligibility for a Common Access Card, base access, and Air Force network access. An unfavorable result will disqualify or remove the candidate from the position.
Appearance and Other Requirements
The position requires a professional, conservative, neat appearance and acceptable hygiene. Unless otherwise directed, business casual is required. Denim, T-shirts, hoodies, ball caps, shorts, tennis shoes, and sandals are excluded. Candidates must follow installation rules regarding security, emergency procedures, weapons, mobile devices, cameras, recording, and Government property.
Documentation Required From Applicants
· Resume limited to two pages, including full name, telephone number, and chronological work experience substantiating required skills and services.
· Documentation supporting the associate's/Bachelor’s degree.
· Information sufficient to verify at least one year of office-based clerical/data-entry experience and at least one year of military-environment experience.
· Names, titles, organizations, telephone numbers, and emails for at least three professional references.
Compensation
The annual base salary for this position ranges from $50,985.48 to $60,250.72, equivalent to $24.51 to $28.97 per hour based on a 40-hour workweek. The final offer will depend on the candidate’s relevant experience, education, and demonstrated qualifications. Education and other required credentials are subject to verification.
Application Instructions
Submit the two-page resume and supporting qualification information with your application. Applications will be reviewed as received. Do not send sensitive identity or security documents through email or with application.
Equal Opportunity Statement
SYNK LLC is an equal opportunity employer. Employment decisions will be based on job-related qualifications, performance requirements, and applicable law. Reasonable accommodation requests will be considered through SYNK LLC's designated hiring contact, consistent with applicable requirements and the essential functions of the position.
Pay: $50,985.48 - $60,250.72 per year
Education:
Experience:
- military environment: 1 year (Required)
- clerical or data-entry : 1 year (Required)
Work Location: In person
