We are seeking an organized, detail-oriented, self-starter to serve as an Executive Assistant. This person will have a welcoming spirit, success working in a professional environment and proactive approach.
What you will do
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Communicate across generations and demographics, by phone, in writing, and in person
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Answer phones and greet guests
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Attend weekly team meetings, and capture and distribute minutes
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Update and create database records and generate reports from our database
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Schedule, and calendar meetings for Executive Director
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Manage communications and events for the with the Board of Directors
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Enter information into a database and exporting data for reports
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Manage and organize multiple deadline driven projects simultaneously
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Exercise good judgment, discretion, and confidentiality
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Manage Resource Center of books and prayer resources by ordering materials.
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Plan periodic staff outings, parties and meetings
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Purchase supplies and maintain office equipment
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Assist the Executive Director, and Director of Operations with other duties
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Run occasional errands
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Work in person, estimated 40 hours per week, with a few evenings and occasional weekends for meetings and special events.
What you need:
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Available work in-person Mondays to Fridays
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Relevant experience and ideally a bachelor’s degree
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Detail orientation and strong communication skills – verbally and in writing
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Ability to proofread, with an eye for grammar, typos and other errors.
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A welcoming, can-do, service-oriented demeanor
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Speak English fluently, and some Spanish is helpful
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Computer skills and knowledge of Microsoft programs and Google Suite (Word, Excel, PowerPoint, Google Docs, Google Sheets, and G-mail)
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Ability to lift up to 50 pounds of office supplies (books, paper, etc.)
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A valid driver’s license
Benefits:
Working full-time at Bellarmine, this position will receive outstanding benefits including:
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Working on 80 acres of beautiful sacred grounds in Barrington, IL with a mission-driven team
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403B with company match
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Medical, dental, vision insurance, life insurance and long-term disability coverage
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Free lunch most work-days
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11 paid holidays, plus paid generous vacation and personal time
Apply or contact us at [email protected] for more details.
