Job Duty
Executive Assistant to the Associate Dean for Graduate Studies and Faculty Development: Provides comprehensive administrative support to the Associate Dean for Graduate Studies and Faculty Development, ensuring the effective management of daily operations and strategic initiatives. Responsibilities include managing the Associate Dean’s calendar by scheduling appointments, maintaining accuracy, and communicating upcoming deadlines. Coordinates all aspects of travel, including booking arrangements and preparing comprehensive itineraries. Oversees the planning and execution of in-person and virtual meetings, handling logistics such as venue setup, catering, attendance tracking, and audiovisual/tech support. Prepares presentations, creates binders, and organizes supporting materials. This role involves researching and gathering information to produce reports related to the Associate Dean’s responsibilities. Maintains and updates forms annually and completes and submits internal forms as assigned. Generate professional correspondence on behalf of the Associate Dean and serves as a point of contact for internal and external constituencies. Provides information about the college and direct inquiries to appropriate contacts as needed.
Supports graduate education operations by managing actions related to the Graduate Assistantship Budget, Graduate Recruitment Commitments, and Graduate Assistantship Enhancement Awards. Assists with the preparation of annual financial reports as needed. Coordinate and attend regularly scheduled CAS Graduate Director meetings and takes notes as needed for distribution. Contributes to the development and dissemination of communications and assists in reviewing policies established by CAS Graduate Programs.
This role plays a key part in facilitating the smooth operation and visibility of Faculty Development Programs across the college. Provides administrative support for college-level Faculty Development Programs (FDPs), including the Tenure Track Series, Professional Track Series, College Writing Sessions, Advanced Associate Professor Intensive, and Bridge Humanities Teaching Fellowship Program. Responsibilities include drafting correspondence related to the hiring of program leads, supporting the scheduling, planning, and promotion of meetings and events, tracking attendance, and distributing and collecting assessment surveys. Collaborates closely with the CAS Communications Office to maintain and update program webpages, ensuring accurate and timely information is available.
