Job Summary
We are seeking an energetic and highly organized Scheduling Coordinator to join our dynamic team. In this vital role, you will manage appointment scheduling, coordinate multiple calendars, and ensure smooth communication across departments. Your proactive approach will help optimize daily operations, enhance customer experience, and support overall office efficiency. This paid position offers an exciting opportunity for someone with strong administrative skills and a passion for delivering exceptional support.
Responsibilities
- Manage and coordinate appointment schedules using productivity software and calendar management tools to ensure timely and efficient service delivery
- Answer multi-line phone systems with professionalism, providing excellent customer service and support to clients, patients, or team members
- Maintain accurate records through data entry, filing, and proofreading to support office operations and compliance requirements
- Assist with office management tasks such as organizing documents and managing supplies to keep the workspace organized and productive
- Provide front desk support by greeting visitors, handling inquiries, and directing calls with proper phone etiquette
- Utilize computer skills including Microsoft Office, Google Workspace, and other productivity software to prepare reports, correspondence, and documentation
- Skills
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Excellent communication skills in both English and bilingual capabilities to serve diverse clients or team members
- Proficiency in computer literacy including Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), and data entry systems
- Experience with office management, clerical tasks, and administrative support roles such as front desk or medical/dental receptionist duties
- Knowledge of phone etiquette for professional client interactions
- Technical proficiency in scheduling software and calendar management tools
- Exceptional time management skills to handle multiple responsibilities efficiently while maintaining accuracy
- Join our team as a Scheduling Coordinator where your organizational talent and positive attitude will make a meaningful difference every day! We value dedicated professionals eager to contribute their skills in a vibrant office environment.
Pay: $19.00 - $21.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
